MWI seeks an Administrative Assistant / Executive Secretary for its new China office. Necessary skills include:

- Fluent in English, both speaking and writing (must pass written and in-person oral tests)
- Fluent in Mandarin, both speaking and writing (must pass written and in-person oral tests)
- Translation Mandarin > English and English > Mandarin
- Typing, error free 70 wpm in English

Must have minimum 1-2 years experience with:

- Small business accounting and bookkeeping
- Business banking
- Tax compliance and filing
- HR practices and procedures

Must be able to:

- Run errands
- Make deliveries
- Manage mail
- Receive phone calls
- Perform online research in English and Chinese
- Manage social media accounts
- Edit company website through content management system
- Arrange travel for executive team

What will I be doing?

As Administrative Assistant / Executive Secretary you will be responsible to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

Carry out daily administrative activities of the Executive office while adhering to MWI Standards, policies and procedures
Provide secretarial support to the Executive team
Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
Receive and distribute mail
Ensure outgoing mail is dispatched in a timely manner
Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
Maintain adequate supplies of office stationary
Carry out all filing
Comply with all key security mandates
Report any maintenance issues or hazards
Maintain own work area in a clean, tidy and good manner
Report defective materials and equipment
Assist with special projects related to the Executive Office

Requirements

What are we looking for?

An Administrative Assistant / Executive Secretary serving MWI is always working on behalf of our clients and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:

Excellent verbal and written communication skills
Excellent administration and IT skills
Committed to delivering a high level of customer service, both internally and externally
Flexibility to respond to a range of different work situations
Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

Previous administrative experience in a fast paced environment

What will it be like to work for MWI?

MWI is a fast paced and exciting place to work with many opportunities for learning and growth as well as the potential to progress into other roles and positions. You will be respected, encouraged to share your opinions, and rewarded for initiative.