Accounting Technician III (Facilities)
Colby CollegeWaterville, MEUpdate time: February 20,2019
Job Description
Accounting Technician III (Facilities)

Department: Facilities Services

Date: 01/08/2019

POSITION VACANCY

Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

In a period of fast-paced progress, Colby is building on its strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes the creation of innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics. Colby invites applicants to apply for the position of:


ACCOUNTING TECHNICIAN III

Facilities Services

Full-Time, Non-Exempt, Hourly, Support Staff Appointment

The accounting technician III has a broad range of accounting, record-keeping and administrative responsibilities. Primary duties include accounts payable, payroll, and personnel recordkeeping. The work involves using spreadsheets, centralized database systems, facilities management software, and other computer functions. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.



ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
  • Coordinate accounts payable, accounts receivable, payroll, and related accounting and administrative functions
  • Maintain leave records for Facilities Services employees and prepare reports of leave time
  • Maintain thorough accounting records as required; produce reports, spreadsheets, journal vouchers, and other documents as required; manage cash receipts
  • Compile status and budget data from work orders to prepare and distribute weekly vandalism reports; carry out analyses related to vandalism on a regular basis
  • Coordinate the annual residence hall inspection process, including organizing residence hall room inspections, generating vandalism and repair reports, updating room data, preparing inspection records, and developing other reports for billing
  • Maintain departmental records in an organized and confidential manner, including personnel files, leave records, payroll data, accident reports, and other information; produce regular reports as needed
  • Maintain appropriate records for employee personnel files on all accident related documents, annual appraisal forms, and other departmental documents
  • Use a variety of computer software, including Excel, word processing, maintenance management (TMA), and administrative databases (CARS), to collect, process and maintain information and provide reporting documents as required
  • Process invoices, journal vouchers, and other financial documents; assign labor and material to appropriate accounts; issue R & R project numbers, balance accounts to General Ledger, and prepare regular reports
  • Update licenses for electricians, HVAC, plumbing trades crews
  • Maintain and distribute department purchasing cards; verify purchases; use campus system to assign account numbers to card purchases
  • Maintain petty cash for small purchases
  • Work independently and balance multiple priorities in an organization with periods of high activity; show initiative in assuming and carrying out responsibilities
  • Act as a resource for employee questions concerning accounting and payroll
  • Communicate effectively and personably with a diverse community of people
  • Function cooperatively as a member of the department’s administrative support team, including stockroom and purchasing technician, project support technician, and department administrative assistant; provide backup for other administrative support staff as required including answering telephones, creating work orders, and creating purchase orders
  • Follow department safety rules and procedures
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
QUALIFICATIONS:
  • High school diploma or equivalent required; professional coursework or post-secondary education are a plus
  • Relevant coursework in business administration or accounting strongly preferred
  • Minimum of 3-5 years prior work experience in accounting, particularly in the areas of accounts payable and payroll; additional education may be substituted for work experience
  • Must be able to work independently, exercise judgment, and manage projects with minimal supervision as well as to adjust as new projects are assigned
  • Proficiency and ability to adapt to a variety of computer software and systems
  • Ability to consistently look for ways to improve and develop efficiencies and assist with implementation
  • Organizational skills, attention to detail, accuracy, impeccable integrity, and maintaining confidentiality necessary
  • Solid communication skills in order to work collaboratively with members of a diverse community and to provide excellent customer service
KEY RELATIONSHIPS:
Reporting to the director of business and administrative services, this position interacts with department administrators, supervisors, and employees; faculty, staff, and students; and a variety of outside customers, vendors, and visitors.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Normal working hours for this position are Monday through Friday, 7:00 AM to 3:30 PM. Additional hours will be required at certain times of year. Work area is a general office environment in a facility that accommodates some maintenance operations. Occasional visits to other areas of campus required. Occasional lifting is required. Computer usage involving repetitive hand/wrist motion is also necessary.

TO APPLY:

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