Additional tasks to be provided as Recepion service:

• Receive and dirct visitors.
• Send, receive and distribute mail, parcels or gifts on behalf of Gilead.
• Maintain visitors’ log and help in administrating office access cards for employees and visitors when required.
• Notify personnel of visitor arrival.
• Answer phone calls at general switchboard and transfer calls to appropriate personnel or department.
• Screen and validate all the incoming calls from the mainline and report suspicious calls to Gilead.
• Support coffee service/meeting-room setup when necessary and provide housekeeping for the meeting rooms.
• Perform general clerical duties such as filing, routine word processing, sorting and distribution of mail.
• Raise purchase orders, financial approval documents and assist with facilities inoicing process.
• Coordinate with local vendors and Building Management office for office repair/maintenance and fire and safety practices.
• Assists local and overseas facilities manager to handle local facilities matters/user enquiries and escalate to the manager if necessary.
• Site EHS coordinator and report EHS work.

Office supply management and order.

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