Job Title
HR Administration Specialist
Job Description
Job title: Document Administration Specialist

Organization: Philips People Services (PPS)

The purposes of this position are:
Provide transaction and administrative services related to in scope process (Admin & Payroll and Compensation & Benefits admin), including mass transaction updates, and ensure our HR service fully meet KPI and customer satisfaction;

Key Areas of Responsibility

Responsible for A&P service delivery ( payroll, time & attendance, personnel administration, benefits admin and other HR Admin areas) for assigned Philips organization, ensure our HR service fully meet KPI and customer satisfaction;
Support overall payroll process and manage system (Workday, SAP) by ensuring that the team is following company procedures
Ensure document administration process, work instruction, checklist are updated and communicated to impacted parties;
Manage the overall benefit enrollment process of statutory and supplemental benefits programs (long service year award, etc.);
Manage employee data and quality;
Review document administration and employment transaction metrics and idenfity process improvment opportunities and work with the team/vendors to implement improvements in order to improve compliance, service delivery and the customer experience;
Implement monthly ICS/SoX operations and ensure all necessary documents and approvals have been received before processing according to ICS/ SOX guidelines;
Manage and monitor employment transaction based on defined operations processes to ensure quality delivery & compliance, including pre-onboarding & onboarding, 1st day introduction, exit process, contract renew, internal transfer, promotion, probation, HR certificate, e-filing, etc.
Manage local A&P vendor;
Responsible for team member performance management, engagement, training, etc.
Responsible for stakeholder and customer communication and management;
Participate in global/local Admin & Payroll team projects and initiatives;
Prevent, mitigate HR risk and compliance issues in daily job via raise out the issues at early stage;
Perform other related duties as assigned. Working on temporary projects as necessary and required.
Qualifications & Skills

Bachelor degree;
1+ years HR-related experience in multi-national company; payroll, C&B and HR operations experience is preferred;
Good customer service sense and attitude;
Self-motivated, high sense of responsibility and integrity;
Ability to work effectively with senior-level staff.
System knowledge preferred SAP;
Fluent English in both verbal and written
In return, we offer you

Describe in two to three lines what tangible and intangible benefits the incumbent will gain in this role. Use our Employer Value Proposition (EVP) themes and information gathered in the RSM as input sources.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum. Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog. Once there, you can also learn about our recruitment process, or find answers to some of the frequently asked questions.

Contact
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