Main Responsibilities :

• Manage the development, maintenance and improvement of various databases and reporting tools, ensuring information is accurately recorded , kept up to date at all times and ensuring confidentiality.
• Responsible for the input into management reports, including the collation, verification and presentation of management information in line with contractual requirements.
• Responsible for all HR forms and returns, including monthly absence returns and absence form, holiday records and ensure that the correct process for recruitment and leavers is adhered to.
• Manage the review, and upkeep of local operating procedures.
• To maintain the company’s business continuity at all times and review Business Continuity Plans to the required frequency.
• Process change control requests/contract variations and upload to data base on SharePoint.
• To raise local variable purchase orders and provide support and training to local teams where required.
• Meeting coordination, attend meetings and take minutes as required.
• Assist team members with coordination and collation of information as requested.
• Regularly review Workplace Intranet and provide support to update and amend pages as required.
• Manage administrative services provided to the facilities management team, proactively dealing with all issues and reporting into the Facilities Manager team.
• Customer satisfaction is to be maintained at the highest level by providing a high quality and pro-active service.
• Ensure that any customer concerns are dealt with effectively and communicated accordingly.
• Input and encourage participation into One Team programme.

Personal Background and Interpersonal Skills:

• Sound working knowledge of best practice in managing administrative systems.
• Some understanding of HR administrative systems.
• Excellent computer literacy skills including Word, Excel, PowerPoint etc.
• Organised and methodical approach to managing administrative systems.
• Broad experience of managing FM operations.
• Customer focused approach and excellent relationship building skills.
• Proactive, flexible approach and a good team player.
• Ownership of outputs and attention to detail.

Education

The job holder must have:

• Education to ‘A’ level standard

The job holder would be at an advantage if they have:

• Education to degree standard

3 in Shanghai, 2 in Chengdu, 1 in Beijing, 1 in Guangzhou, 3 in Shenzhen

If you are interested in this position, please submit your resume to helen.huang@adenservices.com; we will treat your application with confidentiality.