Key Responsibilities:

1.Student file management: database information (student basic information; parents contact information; medical information etc.) input and update; Hard copy scan and management;

2. Receptionist duty, answering phone calls, replying to general enquiry email, receiving parents, students and teachers;

3. Support Marketing department with school event ticket\programme distribution to students and parents;

4. School event attendance registration and reception. (Registration desk set-up and form preparation);

5. Support small events (parents’ meeting\afternoon tea), fill in event form and liaise with support divisions;

6. Work with Admissions department on Welcome package preparation at the beginning of the year.

7. Letter distribution;

8. Liaise with transportation and other arrangement on student accident and emergency;

9. Translation of school letters and newsletters from English to Chinese, and Chinese to English;

10. Interpret for parent/teacher conferences;

11. Back up for other office assistants;

12. Help with students’ admissions and answer enquiries from prospective parents;

13. Prepare and update fire drill kit;

14. School Office and Staff Room Forms Update. (Forms for students & parents; Forms for staffs);

15. Support courier order & pantry supply management;

16. Room Booking management;

17. Lost and Found;

18. Keep front office area clean and welcoming at all times;

19. Other assigned work as requested by senior officer and the head of school office.

Person Specification: School Office Assistant

Qualifications：

• Education: Bachelor’s degree.
• Major: Administration or related subject.
• Language: Native Chinese speaker and fluent in English, minimum TEM-8 or equivalent certificate.
• Support Huili values.

• Outstanding communication in English and Chinese,
• Strong interpersonal skills,
• An excellent track record in administrative work with office management experience,
• Advanced knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint),
• High level motivation and patience with a keen sense of personal organisation and responsibility

• Open, proactive, patient and caring
• International and bilingual school working experience is preferred
• Cross-cultural working experience is preferred
• Demonstrating practice that represents the five core values of Huili at all times (courage, integrity, kindness, respect and responsibility)
• Strong passion for the education industry
• Strong track record of solving complex problems, strategic thinking and delivering significant impact
• Personal Integrity, accountability and credibility
• Strong mind-set for continuous improvement to meet or exceed expectations

上班地址：林耀路235号