Position Title: Student Activities Office Secretary


Division: All School




Supervisor: Director of Student Activities


Position Summary: The Student Activities Office Secretary works with the Student Activities Assistant and Director of Student Activities for the smooth running of the relevant student activities. The secretary provides clerical and logistical support to the team.


Requirements:



• Bachelor degree majored in English or related
• Shanghai Hu Kou Permit Preferred



Experience




[Required]



• 2 years minimum experience in office administration preferred in foreign company office setting



Skills




[Required]



• Solid skills with Microsoft Office, other CRM systems, online survey
• Fluency in Chinese and English; strong communication skills in both languages
• Excellent organizational and time management skills
• Effective interpersonal skills-good “people” skills
• Self motivated with attention to detail



[Desired]



• Speaks Shanghainese dialect



General Expectations



• Guided by ethical principles and character
• Presents a positive image of the school both through “people skills” and appearance
• Good team work spirit - kind, polite and considerate
• Can work alone as well as with others
• Flexible, open to training, with a sense of responsibility
• Works collaboratively with all in school and community
• Personal ownership of fulfilling the school mission and vision
• Ability to work under pressure.
• Able feedback and address conflict.
• Ability to work irregular hours and on weekends when required



Duties and Responsibilities:



• Perform secretarial duties, as requested by the Director of Student Activities, including but not limited to:


• Typing, filing, copying, notes taking and/or routing of correspondence
• Answering the telephone, screening calls, and delivering messages as needed
• Schedule appointments and meetings as needed.
• Deliver documents to other departments and pick up mails from school reception.
• Provide translation services as needed.


• Data and file maintenance or management:


• Maintain master activities/events calendar in conjunction with the team.
• Record and maintain annual faculty and staff participation for CCAs
• Create personal files for outside coaches and work with HR to collect relevant paperwork.
• Maintain and manage files for outside vendors include company introduction, business license, insurance, fee charge, IDs, instructor list etc.
  
• Assist with the sign-ups and logistics for CCAs.
• Assist with the sign-ups and logistics for education travel programs.
• Other duties as assigned by the Director of Student Activities.





职能类别： 经理助理/秘书 行政专员/助理

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