Position Title: Secretary


Division: High School




Supervisor: Principal




Position Summary: To daily support to principals/teachers/students. Also, to support the work of the Director of Activities & Director of Student Life in the execution of their duties as related to high school services through secretarial and clerical assistance.


Requirements




Education



• Bachelor degree majored in English, Administration or related, CET- 4
• Shanghai Hu Kou Permit




Experience [Required]



• 2 years minimum experience with Microsoft Office products-Word, Excel, Access, PowerPoint, Photo Editor, etc.
• 2 years experience in English/Mandarin/English translation-oral and written
• 2 years minimum experience in office administration




Skills [Required]



• Guided by ethical principles and character
• A/V and basic technology skills
• Fluency in Chinese and English; strong communication skills in both languages
• Excellent organizational and time management skills
• Effective interpersonal skills-good “people” skills
• Effective communicator
• Self motivated with attention to detail
• Dress professionally



[Desired]



• Outgoing, not shy
• Flexible and trainable
• Patient with a positive outlook
• Speaks Shanghainese dialect
• Familiar with MAC computer
• Knowledge of Chinese protocol, familiar with Shanghai and surrounding community
• Likes children



Key Areas of Responsibility



• Perform duties, as requested by the principal and assistant principal, including but not limited to:


• Typing, filing, copying and/or routing of correspondence
• Answering the telephone, screening calls, and delivering messages as needed
• Scheduling appointments/parent-teacher meetings as needed
• Meeting preparation
• Providing translation as needed.


• Prepare and maintain student files and records, i.e. file report cards, individual standardized test profiles, etc.
• Keep records of student attendance.
• Keep records of staff attendance when needed.
• Assist with purchasing order distribution.
• Support HS events and activities including those sponsored by the Athletic and Student Life Departments, i.e.:


• APAC and sport banquets (including housing, transportation, emails, data collection etc.)
• Interim (including student data collection, teacher contact lists, itineraries, T-shirt order etc.)


• Administer minor first aid and oversee sick student movement to nurse as needed.
• Keep records and following up on classroom maintenance requests.
• Collect holiday plans and provide to Head of School’s Office.
• Assist HS announcements and e-mail distributions.
• Carry out all other assignments, as assigned by the principal.



职能类别： 经理助理/秘书 行政专员/助理

关键字： 国际学校 秘书

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