Key Responsibilities:

1. Students information management:

• Keep track with students’ withdrawal and re-enrolment
• Database set up and student enrollment. (Calendar Set-up; Courses Set-up; Student Enrolment)
• Manage student register (Documents preparation & application; Online System management)

2. Supervise school bus operation:

• Coordinate with services & operation department for school bus arrangement
• Prepare school bus signs
• Assign the bus duty roster for Chinese teachers
• Prepare the student pick-up information list to the class teachers
• Handle parent complaints
• Follow up the annual bus survey

3. Newsletter/School letter/Student Handbook/Parent Handbook translation;

4. School event attendance registration and reception. (Registration desk set-up and form preparation);

5. School event ticket\programme online setup and information to parents;

6. Staff board update;

7. Front desk and common area decoration and clean-up afterwards during festivals (Christmas, Chinese New Year etc.);

8. Support admission division for Re-enrolment package. (Cover Letter; Payment Notice etc.);

9. Year Book: staff pages and leaders’ messages;

10. Student report set up, proof-reading, pack up preparation;

11. Liaise with transportation and other arrangement on student accident and emergency;

12. Help arrange transportation and accommodation for teachers and other visitors;

13. Students’ registration 学籍application and management;

14. Work on field trips and excursions (Tickets\Documents\Transportation and Accommodation etc.);

15. Take minutes of meetings;

16. Interpret for parent/teacher conferences;

17. Help with student admissions and answer enquiries from prospective parents;

18. Provide secretarial support to heads of school;

19. Coordinate and arrange heads of school’s meetings, teleconferences and travel requirements and other daily work schedules;

20. Help heads of school prepare presentations, reports, correspondence and other documents as assigned;

21. Translate documents for heads of school when needed;

22. Assist and organise logistics for internal meetings and external visits or events;

23. Other assigned work as requested by head of school office and heads of school.

• Education: Bachelor’s degree.
• Major: Administration or related subject.
• Language: Native Chinese speaker and fluent in English, minimum TEM-8.
• Support Huili values.

• A minimum of 2 years relevant experience

• outstanding communication in English and Chinese
• strong interpersonal skills
• an excellent track record in administrative work with office management experience
• advanced knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• high level motivation and patience with a keen sense of personal organisation and responsibility

• Open, proactive, patient and caring
• International and bilingual school working experience is preferred
• Cross-cultural working experience is preferred
• Demonstrating practice that represents the five core values of Huili at all times (courage, integrity, kindness, respect and responsibility)
• Strong passion for the education industry
• Strong track record of solving complex problems, strategic thinking and delivering significant impact
• Personal Integrity, accountability and credibility
• Strong mind-set for continuous improvement to meet or exceed expectations

上班地址：林耀路235号