CallisonRTKL seeks an Admin Coordinator to join its office located in Shanghai office.

The ideal candidate will provide assistant support to the Leaders in Asia offices, serving as liaison to the senior management teams across the organization and admin activity in Shanghai office;

Job Responsibilities:

• Coordinates in office travel booking for employees;

• Coordinates employee/office events, such as Happy Hour culture activity, employee birthday monthly celebration PPT and cake etc., management Design related activities, such as Spark Week activity support, meetings coordination or organizing annual party, or any other company events;

• Help to update and implement office health and safety and contingency response plan;

• Completes a broad variety of administrative tasks for the Officer Leaders in APAC region, including managing active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential in nature; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

• Provides a "gateway" role, creating win-win situations for direct access to the Office Leader’s time and attention.

• Communicates directly and on behalf of the Office Leader with employees, clients and others, on various matters related to Office Leader’s initiatives.

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Office Leaders, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response, when appropriate, and consults with the Office Leaders on other matters that require their involvement.

• Leads in the organizing, planning and supporting for executive meetings in China region;

• Participates with the members of the Management teams in China and others in the senior management team to assist in scheduling and coordinating meetings and events.

• Assists in coordinating the agenda of senior management team meetings and other meetings with specific individuals, teams and for special events, as needed.

• Facilitates and coordinates travel and schedules with Management Team members and others across the organization.

• Assists in business card proofreading

• Assists in Invitation letter preparation for international visitor to China region

• Coordinates recruitment for local office, applicant flow database, and employee transfers

• Other tasks as assigned by supervisor or office leader.

上班地址：上海市新天地太仓路新茂大厦