Position Title: Human Resources & Government Relations Assistant

Division: Administration

Supervisor: Director of Human Resources & Government Relations

Position Summary: To assist the Director to organize and plan relevant Government Relations events and activities as well as assist the Human Resources Department of in the execution of their duties through secretarial and clerical assistance and by upholding the confidentiality of sensitive materials and information.

Qualifications:

[Required]

• Bachelor degree in related areas

[Desired]

• English major
• Shanghai Hu Kou Permit

Experience

[Required]

• 1-2 years minimum experience with Microsoft Office products-Word, Excel, Access, PowerPoint, Photo Editor, etc.
• 1-2 years minimum experience in English/Mandarin/English translation-oral and written
• 1-2 years minimum experience in office administration, preferred in HR

Skills

[Required]

• Guided by ethical principles and character
• A/V and basic technology skills
• Fluency in Chinese and English; strong communication skills in both languages
• Excellent organizational and time management skills
• Effective interpersonal skills-good “people” skills
• Effective communicator
• Self-motivated with attention to detail

[Desired]

• Outgoing, not shy
• Flexible and trainable
• Patient with a positive outlook
• Speaks Shanghainese dialect
• Knowledge of Chinese protocol, familiar with Shanghai and surrounding community

Duties and Responsibilities:

• Perform duties, as requested by the Assistant Head of School-Personnel & Activities and the Director of Human Resources, including but not limited to:

• Typing, filing, copying and/or routing of correspondence
• Answering the telephone, screening calls, and delivering messages as needed
• Scheduling appointments as needed
• Meeting preparation
• Providing translation as needed.

• Government Relations:

• Attend relevant government planning meetings for events or activities as required.

• Assist with coordinating the logistics of events or activities between government agencies and the school.

• Be the onsite person in terms of communication between the events organizer and our school group.

• Recruitment:

• Assist with departing hires folders.

• Assist with scheduling new hires interview as needed.

• Support Orientation preparation for new hires including but not limited to documents preparation and booking physical.

• Legal documents:

• Assist with new hires document personal file and online folder

• Support visa application for event speakers and school visitors

• Assist with application paperwork of work permit and residence permit.

• Data:

• Support safety handbook signed page collection

• Assist with file online folder

• Assist with sexual abuse awareness training and manage internal background check (new hires and sub teachers).

• Assist with documents maintenance and upload to website.

• Assist with functional events like team building and professional trainings etc.

• Assist with teacher orientation including welcome baskets, apartment check etc.

• Assist with school events like end of year dinner etc. as needed.

• Other duties as assigned.

上班地址：浦东新区金桥明月路999号