Purpose of the position

Support the west Bus (CKG and CTU) to achieve its financial targets as a key business partner to the BUM driving profitability and financial awareness.

Key point of contact between district finance and the BU

Monitor BU and assist BUM to achieve KPIs

In charge of all accounting task in the local BU: control AR/AP, manage tax issues with local, reconciliation, filing, audit and other tasks assign by district finance manager.

Execution as per Country/Cooperate Fin standard /Instruction :

Responsible for the implementation/execution of area and group finance projects and procedures

End of Month / Quarter / Year closing work in close collaboration country FIN.

Ensure PAC / Area instructions are implemented and complied with.

Manage the accounts receivable function to ensure collection KPI’s are met and collection process is in line with the Area Credit Policy.

Arrange company search report of customer credit application

Responsible for Accounts Payable function to ensure DPO target is achieved as well as controls in place (parking/ IPW)

Audit on Reconciliation with vendors to ensure no deviation.

Cash /Cheque control , Double check on weekly Cash/Cheque report and monthly Bank Reconciliation Statement to ensure no deviations

TAX /VAT related responsibility

Missing VAT invoice handle

Issuing Negative VAT invoice

Buy VAT invoices from tax bureau as required

Monthly/YTD VAT Recon report

Monthly closing of VAT invoice in GTS

Meeting with TAX bureau and TAX agent as required

Back up when necessary for Account Receivable:

Performing weekly Outstanding report and remind relevant CS/Sales to push payment.

Provide collection report for clearing payment and follow up unapplied payment.

Provide supporting documents, bank account details to customer if which is required for debts collection purpose

Customer's dispute follow up

Escalating problem accounts to Reporting Line Manager

Dispute Management Tool (DMT) reporting

Check in Credit Limits Tool

Handling Customers refund request

Back up when necessary for Payable

Be responsible and process account payable reconciliation with forwarding and other vendors

To mentor proper and accurate records maintenance of forwarding vendors and other vendors

Ensure Visa Power is followed on vendor's invoice, verify vendor invoices.

Weekly payment request report

Coding accurate G/L Account / cost Centre / Vendor number in accordance to chart of accounts specifications.

Preparing and posting payment voucher

Clearing of paid items on vendor account

Forecast outgoing payment for cash flow purpose

Preparing weekly unbooked invoice report of parked items and follow up unbooked vendors’ invoice.

To escalate problem accounts to Reporting Line Manager

Back up for Petty Cash when necessary

In charge of Petty Cash Box for Forwarding expenses

In charge of Petty Cash Box for General Expenses

Petty Cash reimbursement report

Follow the guidance of Cash Policy

Back up for Bank Accounts related issues:

To prepare Bank of China weekly balance report, Monthly Reconciliation Statement report to Line Manager and Area FIN relevant parties, Area FIN manager.

To prepare Cash Flow Weekly Report and Physical Cash Monthly report to Line Manager and Area FIN.

Local bank on-line system quarterly reconciliation.

Others :

Debtors, Creditors, Bank & Cash accounts to be maintained

Perfrms ther duties as may be directed by the BUM like some office admin work.

Skills & Competencies

Experience with an integrated accounting Software (SAP) desirable
Exposure to general ledger accounting and financial statement reporting
Forwarding/Logistic field is preferable

Language skill

Good communication skills in English & Chinese (both verbal and written) required.

上班地址：财富大道2号财富大厦A座2602/2603室