MAIN DUTIES AND RESPONSIBLITIES
主要职责

The mission of this job is to ensure the management of the Shanghai office, with main responsibility including but not limited to the following aspects:
该岗位职责主要是负责上海办公室的行政前台工作，包括但不限于以下方面：
1. Daily management of the reception area of the company, including:
公司前台区域的日常管理，包括以下几方面：
？ Welcoming and registering visitors, promptly informing the appropriate host department and colleagues, and leading the visitor to the conference room. Make sure reception desk always standby or back up.
欢迎来访者并进行登记，通知受访部门和同事，引导来访者至会议室。尽量保证前台时常有人来接待访客。

• Organize welcome video when HQ or other region guests visit。

总部及其他地区宾客来办公室访前，制作并播放欢迎视频。

• Follow Company SOP, reception in occasion of government personal visits (if any)

如有政府相关部门人员到访，严格按照公司sop制度进行接待。
？ Management of company's telephone switchboard, transferring call to the appropriate people and taking messages.
负责每日接听前台总机电话，转接分机并进行必要的留言传达。
？ Responsible for managing reception area, including conference rooms management, cafeteria management; keep in touch with cleaning lady.
负责前台区域管理，包括会议室/茶水间，如有需要通知保洁员及时清洁。
？ Responsible for order of cafeteria related products，including water、coffee beans, etc. Responsible for related payments in SAP.
负责茶水间相关用品采购，包括饮用水、咖啡豆等,并负责相关费用的支付。
？ Responsible for the payment of office expenses in Shanghai, including office rental, property fees, parking garage fees, storage rental ,etc.
负责上海办公室固定费用支付，包括租金、物业费、停车库费、南证仓库等。
？ Responsible for communication with the property management，including property notice, exit building application forms, property repairs etc.
作为与大楼物业沟通窗口，包括传达大楼物业通知、物品出门单、负责物业报修等。
？ Responsible for maintaining office trees, informing gardener to regularly maintain, and paying the fees on time.
负责维护办公室绿化，通知绿植养护员定期养护，并按时支付绿化费用。
？ Responsible for sending/receiving business couriers, and distribute it to departments assistants at 4 p.m. every working day.
负责收发对公快递并于每个工作日下午4点将对公快递分发给部门助理。
Responsible for payments of couriers and allocation to related cost centers.
负责每月快递费用结算，并根据实际情况分摊到相关的成本中心。
？ Responsible for registering 688 elevator card for new employee (base in Shanghai) and collect back when employee leaves company.
负责为上海办新员工做电梯卡登记，同时有员工离职时收回电梯卡。
2. Office security, including:
办公室安全管理，包括以下几方面：
？ Checking the validity of fire extinguishers and making sure the safety exit is always clear.
定期检查灭火器的有效性，同时确认安全通道的畅通。
？ Aware of and comply with the corporate and local Quality/EHS Manual, Quality/EHS Management System, Quality/EHS Management Policy, Quality/EHS Goals, and applicable laws and regulations as they apply to this job type/position.
关注和遵守公司要求的质量、环境健康手册、管理体系和管理政策、目标和该职位的相关的法规要求。
3. Other work assigned by superior.
上级领导交代的其他工作。
4. GMO department employees required to be replaced during the absence to ensure the normal operation.
总经办部门员工在休假期间，要求岗位相互替补，保证岗位正常运行。

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