RECEPTIONIST – JOB PROFILE

Job Objective:

The responsibilities for this position are to help the office manager take care of daily office operation, ensure an tidy, well organized and efficient office administration

Job Description:

• Receptionist

  • Answer, transfer and screen all incoming calls, leave massages if necessary

  • Record guest visits, call related person for the guest visit, lead guest to the conference room or ask them to wait in the lobby, serve the guest drink water/tea

  • Daily check the tidiness of the reception area, ask AYI to clean up the floor/table/window to ensure a good and clean environment, if necessary, do the clean work by yourself

  • Supervise the work of AYI

  • Record, send and exchange all company courier (e.g DHL,FedEx,SF,EMS) documents

  • Record company contacts into outlook and ERP System

  • Book flight with agent and coordinate related issue

• Administrative

  • Purchase office supplies with value less than rmb500, keep record of stationery inventory; make sure all stationeries and other office supplies are stored in good order, tidy and in safe place

  • Check kitchen supply and inform office manager when the inventory is at warming level

  • Check water supply(nestle bottle water ), count the quantity each time when the water is delivered, inform office manager when the water coupon is less than 10 pcs

  • Assist the company expatriate managers to solve household problem (i.e contact landlord, pay electricity/water bill

  • Prepare Invitation letter or related work

• HR

  • Record work leave request

  • Record attendance make up request and input monthly attendance record

  • Keep good record of all passport, residence permit, work permit, car license, driving license and other related documents of company expatriate employees, inform Office Manager 2 months before the expired date of the documents

  • Assist the office manager in related work to apply for extension of the related documents

• Others Other temporary work assigned by the office manager

Work location:

Rm101, Block C2, No.6000 Shenzhuangong Rd. Songjiang District, Shanghai 201619 P.R.CHINA

中国上海市松江区沈砖公路6000号C2栋 101室 邮编：201619

上班地址：沈砖公路6000号C2栋101