Major tasks

• Act as the first point of contact between colleagues and BP MA Head with responsibility to screen and answer phone calls. Also responsible for taking detailed messages, provide written correspondence and answer emails.
• Assist in the preparation of documents and as required take meeting minutes and follow-up to ensure close of action items.
• Responsible for making travel arrangements including booking flights, reserving hotels, registering for meetings and seminars, and car rentals etc.
• Liaison with senior management from both within and outside of the company.
• Setup, coordinate and schedule meetings and conferences including global dial in and web meetings. Manage the Supervisor’s calendar and schedule meetings at times that work best. Also responsible for reminders of upcoming meeting dates with time and location.
• Manage the Supervisor’s expenses.
• Plan and draft yearly management calendar.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system, assist the Supervisor to manage the signing process.

Other duties as assigned.

Requirement

• Bachelor’s degree or above with a min. of 5 years of related experience
• Strong English capability (read, write, speak), German speaking a plus
• Proficient with Microsoft Excel, Word, Outlook, and Power Point
• Must possess the highest degree of ethical standards and be able to deal with highly sensitive and confidential data
• Strong professional presence with exceptional sound communication skills.
• Able to manage conflict, excellent planning, organization and time-management skills
• Highly motivated, self-starter, results driven, with the ability to demonstrate problem solving and decision making skills.

上班地址：No. 1 Fengzhi Donglu, Xibeiwang, Haidian District, Beijing 100094 PR China