Admin Assistant / Reception

• Implements and ensures that Return to Work Workbook and Guide's recommendations are followed

• Support and close collaboration with the Finance, IT, HR, Site Leader, Health&Safety and Scala management

• Part of the Onboarding process (welcome package, entrance tag with the picture, prepare and send internally the new colleagues presentations)

• Manage the access control system (setting/deleting access rights)

• Support on organizing all the company events

• Post messages on the FB company page, Yammer, etc

• Advertise locally any company events, newsletters, various announcements and offers received

• Support and encourage people to get involved in CSR activities + reciclying campaigns

• Keeping up to date the employees lists for the Business Continuity Plan (grab bag)

• First contact to everyone who rings the bell at the door (candidates, couriers, visitors, suppliers, colleagues who forgot the entrance tag, etc)

• Manage the office suppliers - orders and receptions of the goods needed for the office (stationary, cleaning materials, etc)

• Point of contact and support for the company visitors
  • Organize the airport/hotel/office transfers

  • Help with the accomodations

  • booking meeting rooms, sits in the office, venue for events if necessary

  • help with lunch orders or any other requests/needs

• Organize and supervise the cleaning in the office

• Post/Mails/couriers/Phones

• Support to SDL employees and pay attention to their needs and requests