This role will provide backbone administrative support to both directors in day to day activities and projects, as well as providing general administrative support to the entire office. Reporting to General Manager.

Key Result Areas

• Office routine, providing secretarial assistance professionally and responsively

• Handle all medical documents, medical bookings for both directors.

• Take responsibility for managing and prioritizing the diary schedule and other secretarial duties to ensure the efficient and timely completion of tasks and deadlines

• Prepare travel arrangements, business correspondence, presentation materials, agendas in a precise and accurate manner

• Coordinate special events, such as management meetings, video conferences, and other internal activities to ensure the smooth running of the operation.

• Assist in project management and strategies being developed concerning new business and special projects, when necessary

We are looking for candidates with the following skills and experience

• Matriculated or above with formal secretarial training

• At least 2 years of secretarial experience, with a proven track record of supporting director

• Extensive administrative and analytical skills, including organising, prioritizing, and planning

• Ability to deal comfortably with internal and external contacts, at all levels, work without supervision

• Excellent interpersonal and networking skills

• Strong follow-through and completion of assigned tasks

• Ability to handle sensitive information and maintain confidentiality

• Skillful application of MS Office programmes – Word, Excel, PowerPoint, Microsoft Office

• Willingness to learn the emerging system and toolset requirements

• Proficiency in both written and spoken English, and Mandarin is a plus

• Fresh graduates welcome

If you think you are the right person for this job, we’d love to hear from you!

Please submit your application with your resume, including your present and expected salary