Major Position Responsibilities:

 

• Organization and coordination of Office Receptionist duties.
• First point of contact for office and employee inquiries.  Process and solve inquiries as appropriate.
• Assist local Bentley colleagues coordinate tasks as needed.
• Coordinating all facility repairs/maintenance issues with Admin Supervisor.
• Overseeing the scheduling of work for above type services.
• Inspecting the housekeeping of the office and cleaning staff daily.
• Maintaining files, spreadsheets, and databases and present it monthly to the Admin Supervisor
• Coordinating for guest’s, reception and training session necessities.
• Coordinating with Finance department to resolve the colleague’s queries.
• Coordinating with Finance and colleagues for processing forex request as and when needed
• Provide support to HR in recruitment process
• Coordinating with colleagues and Travel agent for booking flights and cabs as and when required.
• Courier Management (inward /outward)
• Vendor Management
• Any other duties that may reasonably fall within the limits of this role.

 

Required Skills:

 

• Excellent oral and written communications skills in English and local language.
• Highly organized and analytical.
• Telephone Etiquettes
• Have previous experience of administrative duties
• Proficient in MS Word, Outlook, Excel, and Sharepoint
• Ability to work well with local team members.

 

 

Desired Skills:

 

• Strong Computer skills and the ability to learn new applications on their own
• Experience as Guest Relations Officers
• Detail oriented
• Ability to set measurable goals and meet deadlines

 

Specific soft skills:

 

• Dependability, honesty, integrity
• Be willing to accept new unfamiliar tasks or projects
• Keep manager informed of progress
• Take FULL responsibility for successful completion
• Can always be counted on to complete assigned tasks with minimal follow up
• Someone who likes to be challenged