Analog Devices (NASDAQ: ADI) designs and manufactures semiconductor products and solutions. We enable our customers to interpret the world around us by intelligently bridging the physical and digital worlds with unmatched technologies that sense, measure and connect.

 

The Analog Garage is a division of Analog Devices and is seeking a skilled and highly organized Office Manager to oversee the day-to-day administration of our business operations. Analog Devices (NASDAQ: ADI) is a world leader in the design, manufacture, and marketing of a broad portfolio of high performance analog, mixed-signal, and digital signal processing (DSP) integrated circuits (ICs) used in virtually all types of electronic equipment. Since our inception in 1965, we have focused on solving the engineering challenges associated with signal processing in electronic equipment. Used by over 100,000 customers worldwide, our signal processing products play a fundamental role in converting, conditioning, and processing real-world phenomena such as temperature, pressure, sound, light, speed, and motion into electrical signals to be used in a wide array of electronic devices. We focus on key strategic markets where our signal processing technology is often a critical differentiator in our customers' products, namely the industrial, automotive, communications, and consumer markets.

 

Here at the Analog Garage is where Analog Devices brings together engineers, data scientists, hardware, and software people, and many more to create new technologies and new solutions in a fast-moving, idea-driven startup atmosphere. As the internal incubator for Analog Devices, a leader in cutting-edge technology for over 50 years, Analog Garage has both agility and a solid foundation.

Through the Analog Garage, start-ups, universities, research centers, and teams of our own employees get the support they need to solve tough problems and collaborate in a fast-paced, roll-up your sleeves, experiment-focused, and risk-tolerant environment.

 

This position is to fill the office manager role at the Analog Garage office.  A strong candidate has experience managing an office and being the face of the Analog Garage to visitors and employees.  They will oversee general office management as described below, as well as ensuring a clean, organized, efficient, and well-run operation.  This position also interfaces with C-level senior management and their administrators and as such, strong communication skills are a must.

 

The Analog Garage is in the heart of Boston’s financial district across from South Station at 125 Summer Street, Boston, MA.  There are about 95 employees situated at the Garage.  Responsibilities are listed below.  This position is full time, Mon-Fri, from 8am-4pm, with flexibility to support occasional (roughly 1/qtr.) evening events as needed. 

 

General Office Management

 

Oversee appearance of office, conference rooms, café, common areas

Garage badge access using software CCure9000

125 Summer Street - Oxford (Building Management) visitor portal

Manage Oxford cleaning requests

Oversee Morning Coffee Service

Oversee Weekly Lunches

FedEx/shipping – support shipping and receiving requests for Garage employees

Order, receive and setup office and kitchen supplies

Maintenance coordination w/ facilities & Oxford (appliances, copy machines, lighting, AV, etc.)

IT coordination

Support Special Events

Coordinate office/deck plants with facilities and vendor

Oversee scheduled activities in the garage

Meeting coordination w/ off-site teams

Interact w/ Senior leadership team & Executive Assistants

COVID-19 protocol awareness, enforcement

 

 

 

 

Personnel Support

 

Site communication

Maintain seating plan / employee list

Employee resource for misc. requests

Onboarding new employees: I9 processing, commuter benefit, desk, supplies

Stay updated on hiring plan for Boston

Maintain email distribution lists

 

 

Guest Experience

 

Main contact for 125 Summer Site

Greet guests on arrival as needed

Coordinate visitors in Oxford reservation system

Arrange meeting rooms, visitor office for visitors

Coordinate w/ EA team on conference rooms

Assist with events

 

 

 

 

 

As part of our ongoing commitment to safeguard the health of our employees, families, our customers and the community at large from COVID-19 and its variants, ADI has adopted a policy requiring full COVID-19 vaccination by December 1, 2021. All newly hired U.S. employees will be required to show proof of vaccination or obtain an approved accommodation prior to your official start date.

 

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export  licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls.  As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.

 

Analog Devices, Inc. is an Equal Opportunity Employer Minorities/Females/Vet/Disability

 

EEO is the Law: Notice of Applicant Rights Under the Law

 

Education Level: Associate's Degree/College Diploma 
Travel Required: No