General Responsibilities

Purchasing

•          Support the Purchasing Function via the undertaking of tasks assigned by the Purchasing Team Lead or in the Team rota schedule. (for example)
  •    Maintenance of the Shared Purchasing Mailbox
  •    Maintenance of the shared web portal for communicating with off-site warehouses
  •    Publishing Reports in line with existing Purchasing KPI’s
  •    Maintaining PO’s, attaching suppliers confirmations and updating delivery dates
•          Purchase Order Generation and placement to Suppliers
•          Ensure conformance to ISO13485 in relation to Process and Document Control procedures as stated in the Quality Management System.  Ensure compliance to procedures – physical activities must mirror the documented SOP or WI. Where there is a deviation or an opportunity for improvement a change control needs to be agreed and completed

Supplier Quality

•          Reporting of data required for review in quarterly supplier review meetings
•          Recording of and the carrying out of associated actions relating to any supplier related incidents that arise.

Technical Responsibilities

•           While focussed on the Procurement function, developments will almost certainly require involvement throughout the breadth of the supply chain.  The jobholder will be required to represent the department on cross-functional project teams, ensuring relevant details are addressed and resolved and be directly responsible for improvement initiatives.

Change and New Product Management

•          Work on the change management process to reflect any SKU changes at a component or kit level. Ensure that the Purchasing Functions follows the purchasing systems that are in place to bring new products into the company.

Ad Hoc aspects to the role

•          To undertake special projects as requested by the department head.

Personal Characteristics

•          Strong analytical skills
•          Excellent attention to detail
•          Effective communicator, both articulate & verbally presentable.
•          Self-starter, possesses flexibility and ability to work under pressure in a fast-changing environment and ambiguous situations.
  •          Positive attitude, team player with a high level of initiative, energy and enthusiasm.

·         Ability to work with cross functional teams and drive projects across functions is essential.

Requirements:

•          2/3 yrs previous administrative experience
•          An Interest in Supply Chain/Purchasing
•          Strong knowledge of Microsoft Word, Excel and SAP an advantage
•          Experience in preparing reports, metrics etc.