EA & Office Admin to join our team.

Location: Beijing

Key Responsibilities

Executive Assistant

Provide full spectrum of secretarial support to Partners/Associate Partners:

• Manage respective calendars and schedule meetings at times that work best. Setup, coordinate and schedule meetings and conferences including global dial in and web meetings;
• Make travel arrangements including booking flights, reserving hotels, registering for meetings and seminars, and handling car rentals;
• Assist in the preparation of documents (PowerPoint, word, excel) and, as required, take meeting minutes and follow-up to ensure proper clossure of action items;
• Process expenses claims, payments and other regular administrative spending and filing;
• Collaborate with EA and business services team members.

Office Administration

Manage day-to-day administrative work in Beijing Office:

• Handle office supply related purchases & payments including setting up purchase schedule and following up with Finance for all payment related issues;
• Liaise with office suppliers in observation of all contract terms,engage suppliers in providing high standard services, alert issues to suppliers and contact related internal department when necessary;
• Manage office facility / equipment maintenance and upgrade as well as minor decorations;
• Coordinate and support internal and external meetings as well as provide facility & logistic support for company events.

Qualifications

• Minimum 5 years’ experience in Personal Assistant, Executive Assistant and Office Administration;
• Bachelor degree or above;
• Fluent in English, both oral and written;
• Service-minded and organized with attention to details;
• Sound grasp of Microsoft Office Suite, and Web / database related IT techniques;
• Be able to fit in a multi-cultural environment and a team player;
• Confident self-starter and enthusiastic.

上班地址：南磨房路