岗位为上市猎头公司代外企招聘

• To proactively help Executive Leaders to manage calendar, schedule appointments and coordinating arrangements effectively to keep Executive Leaders on schedule and to ensure no meeting/ appointment conflicts in the daily calendar;

• Act as liaison with Administrative/Office Services, coordinating all aspects of internal moves (office/workstation assignments) where necessary

• Assist in employee’s travel, including air& train ticket/hotel/taxi booking.

• Manage the sites office supplies and public consumptions such as notebooks, pens, water/coffee bean/tissues and make the order if necessary. Order business card for staff.

• Coordinate and support internal and external client meetings, interviews including the arrangement of meeting materials, catering and travel arrangements.

• Seating arrangement coordination

• Office vehicle management coordination, office driver management assistance

• Monthly birthday celebration to employees

• Assist employee with visa application invitation letter for the oversea visitors.

• Manage booking meeting rooms.

• Organization chart maintenance

• Back up archivist

• Client service support: need input for the responsibilities and options (assign to admin or Tina’s replacement)

• Manage/maintain company business license, certification, award and renew with the correlative department as appropriate

• Take meeting minutes for Executive Leaders as required.

• Support QA for the logistics of all the audits from either regulatory agency or sponsors

• Other work as assigned.

Education / Qualifications

• Bachelor degree,
• Written and verbal communication skills.
• Computer proficiency, including word-processing and spreadsheet software, e.g., MS Word and Excel. Experience
• 3-5 years admin experience
• Proficient in written and verbal communication skills.
• Computer proficiency, including word-processing and spreadsheet software, e.g., MS Word and Excel.

上班地址：漕河泾开发区