THE JOB

Reporting to the Public Affairs & Marketing Manager, the Administrative Assistant will be responsible for the following duties:

• To handle enquiries and complaints from internal departments, the media, potential sponsors and the public;
• To assist in the preparatory work of Corporate Events e.g. compilation of invitation list, calling the media, monitoring equipment/ facility provision and set-up, etc.;
• To assist in updating content, photos and video in HKSI website and other corporate publications;
• To assist in the production of corporate sportswear, souvenirs and displays;
• To assist in liaising with media monitoring company, preparing media reports for Corporate Events, and filing for a large number of daily newspaper clippings;
• To assist in corporate hospitality and receiving visitors;
• To provide administrative support to the Public Affairs and Marketing Team e.g. handling in/out correspondence, car/ room reservation, financial matters, etc.;
• To follow closely all administrative requirements of different departments e.g. procurement, IT, facility, maintenance, administration, etc.;
• To monitor and prepare monthly reports and meeting notes for the Team;
• To prepare income and expenses reports for budget control;
• To help update the database system;
• To provide secretarial services to the Public Affairs & Marketing Manager; and
• To perform any other appropriate duties as assigned by supervisor.

THE REQUIREMENTS 

• Applicants should have: (1) a minimum of 5 passes in HKCEE or 5 HKDSE subjects with at least Level 2 or equivalent, including English, Chinese and Mathematics; or (2) any post secondary qualification;
• Good command of both spoken and written English and Chinese. Ability to speak Putonghua is a definite advantage;
• Proficient in MS-Word, Excel, PowerPoint and Chinese Word Processing;
• Immediate available is highly preferred; and
• Awareness/ knowledge of Child Protection in sport and equal opportunity issues in the context of Hong Kong are an added advantage.

APPLICATIONS

Please send the completed Application Form with indication of expected salary to The Human Resources Manager, Hong Kong Sports Institute Ltd, 25 Yuen Wo Road, Sha Tin, New Territories or 立即申請  on or before 5 November 2020. Application forms can be downloaded from https://www.hksi.org.hk/f/content_block/5310/26325/Application%20Form_Oct%202020.doc. Please quote reference no. C-20201023-AAPAM in the application.

Appointment will be on a fixed term contract. General information is available at the website http://www.hksi.org.hk.

Applicants who are not invited for interview within six months may consider their applications unsuccessful.

All applications will be treated in the strictest confidence. Data collected will be used for recruitment and other employment-related purposes only.

THE HKSI IS AN EQUAL OPPORTUNITIES EMPLOYER