Academic Department Secretary
西交利物浦大学SuzhouUpdate time: July 22,2019
Job Description
1000-2000 | 苏州 工业园区 | 全职 | 本科 | 经验3年
- 年终奖
- 绩效奖金
职位介绍
性别：不限 | 驾照：不要求
岗位职责:
任职要求：Responsibilities
- Support for Departmental administrative operations, events and projects as appropriate.
- Meeting organization and support, such as agenda creation, document preparation, minute-taking, action follow-up.
- Support for the examination and assessment processes, in conjunction with staff in the Registry, throughout the academic year, including exam papers collection, moderation coordination and documents production, exam paper archive.
- Support for academic quality assurance process, such as the programme and module approval process, professional accreditation, Annual Programme Review, and Internal Periodical Review.
- Support for research-related activities as appropriate.
- Help with Department budget preparation, and monitor on departmental budgetary spending, and arrange for departmental procurement.
- Update and maintenance of departmental publications, including departmental webpage, shared folder, and Alumni webpage.
- Logistics support to staff, such as pay slips delivery, general enquiries, attendance recording.
- Signposting and referrals services for staff, students and visitors.
- Provide back up to other departmental secretary
- PA to Head of Department Person specification Essential Desirable Experience
- Experience of working in an office environment covering a range of administrative tasks
- Experience of using the Microsoft Office suite in a workplace
- Experience of working in HE context, preferably in an international environment Education, qualifications and training
- Bachelor"s degree plus 3 years working experience
- Postgraduate qualification plus 3 years working experience General and specialist knowledge
- Awareness of cultural diversity within an international environment
- Knowledge of UK higher education system Skills
- Excellent written and oral communication skills in both English and Chinese
- Excellent organizational skill
- Excellent interpersonal skills
- Attention to details
- Ability to work with a group of people
- Ability to prioritize a variety of tasks and meet deadlines
- Excellent IT skills , including word, excel, ppt
- Ability to suggest ways of optimizing procedures Personal attributes
- Excellent team player
- Customer and service-focused
- Proactive and positive approach
- Resilience to work pressure
- Be adaptable and open to change to meet the changing needs of the business
- Dependable, reliable and trustworthy
- Ability to deal with confidential matters and act with discretion
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