Main Responsibilities

• Must have a commitment to follow all local and corporate policies and procedures as they relate to Night Audit.
• Must work in a safe, prudent, and organized manner.
• Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation and/or the approval of authorized management personnel.
• Code invoices to the appropriate general ledger account, and record the vendor number.
• Verify invoices to check the unit of issue, unit price, quantity, extension, and applicable federal, provincial, and state taxes against the hotel purchase order and receiving advice
• Maintain an approved up-to-date vendor/supplier database on the accounts payable system.
• Obtain approval for invoices from the appropriate department head prior to processing the invoices on the accounts payable system
• Print and submit cheques with supporting documents to the Controller and the General Manager for their signatures.
• Maintain current files manual or electronic) for 1) approved purchases orders, 2) approved orders received that have not yet been invoiced, and 3) approved orders received that have approved invoices, but that are still waiting for the check to be produced.
• Maintain a close working relationship and communicate with the purchasing/receiving staff.
• Reconcile vendor statements monthly in order to ensure that the account is kept current.
• Maintain alphabetical files by vendor containing complete invoices and backup attached to the check for efficient access after payment. All filing is to be kept current.
• Process all Accounts Payable invoices and manual cheques through the computer system.