POSITION SUMMARY
Purpose
This position reports to the Manager, Cash Application under GBSS. The preliminary responsibility is to provide Accounts Receivable Accounting services in the Asia region including Korea, China, Taiwan, Singapore, Malaysia and Indonesia. This position is primarily responsible to handle payments from customers by applying remittances to open invoices in the SAP system in compliance with company policies and practices
Nature and Scope
This position is part of the Asia Cash Application function to provide Accounts Receivable Accounting Services to Asian countries which includes Korea, China, Hong Kong, Thailand, Taiwan, Singapore, Malaysia and Indonesia. The preliminary responsibility is to monitor & record payments from customers by applying customer remittances to open invoices in the SAP system in compliance with company policies and practices.
This position requires frequent interaction with credit & collection team/Banks/Intercompany team/billing/treasury team, etc. in order to resolve any cash application issues. The incumbent must possess the ability to perform detailed account audits and clearly document findings and also provides essential support to the function supervisor in developing processes for acquisitions/divestitures/new initiatives.
The incumbent must possess sound understanding of the cash application process. Problem-solving skills, the ability to support new initiatives and to implement procedural changes are necessary to ensure all cash application processes are functioning in compliance with company policies and practices. The incumbent must keep abreast of any changes implemented by the banks, IT, customer service, credit & collection and treasury.
The incumbent should have an understanding of Air Products revenue cycle and the internal functions that the Accounts Receivable Dept. serves; i.e. Customer Service, Credit and Collection, AO&R. Strong interpersonal and communications skills with a proven ability to identify and influence positive changes
The incumbent should have a good understanding of Air Products revenue cycle and the internal functions that the Cash Application services; i.e. Customer Service, Credit and Collection, Accounting Operations & Reporting.
DIMENSIONS
Average Annual Portfolio: Supports all Asia Region Sales (USD $2 Billion)
Systems used in the cash application process –SAP, various Customer websites for remittance retrieval, AP Direct, various bank’s websites
Volume of cash application transactions – Average of 70000 transactions annually, 23000 credit memo offsets, 80,000 China tax invoice write back
PRINCIPAL ACCOUNTABILITIES
· | Responsible for insuring that cash received in A/R is applied and deposited on a timely basis and processing transactions to support the team input targets. |
· | Verifies that all reconciliation for A/R accounts is completed accurately and on time. |
· | Researches Customer Accounts/Transactions regarding information within the A/R area as requested. |
· | Process other transactions, i.e.: Offsets, Check requests, bad Debts/Dispute items Write Off and B-Codes (small dollar journal entries). |
· | Offset invoice and credit memo per billing team or C&C’s instruction |
· | Follow up with customer regarding over/short pay residual within 11 working days |
· | Record complaint for dispute items |
· | Tax Invoice Write Back for China (mainly)& Korea /Singapore |
· | Follow up/resolve unknown payment |
· | Perform Account Analysis for AR accounts |
· | Key contact for problem resolution for peers, treasury, customer service, banks and IT |
· | Responsible for the lock box application; including Checks, EDI, Wires and verifies deposits are loaded into the SAP (A/R system) daily and reconciled to reports provided by both the bank and the SAP. |
· | Work on cross-global activities to provide global workload balancing when required. |
· | Monthly account reconciliation for cash application offset entries |
· | The management of unallocated items |
· | Teamwork in ensuring all department KPIs are met |
· | Performs other duties as assigned by the Accounts Receivable Manager |
· | Ensure daily work complies with internal controls in accordance with requirements of Sarbanes-Oxley (SOX) section 404. |
MINIMUM REQUIREMENTS AND QUALIFICATIONS
· The candidate should have a minimal college Degree in financial Accounting or Business administration.
· He / She should have a minimum of 1-2 years of working experience in transactional processing with exposure to financial accounting and reporting
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