Accounting Clerk (Full Time)

At Fairmont Hotel Macdonald, our financial operations thrive with the commitment of Colleagues who model our values of Respect, Integrity, Teamwork and Empowerment. Apply your passion for numbers as an Accounting Clerk, where your exacting standards will ensure accuracy in support of your team and hotel.

What is in it for you:

• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21

What you will be doing:

• Ensuring proper documentation and approvals are obtained for all hotel invoices.
• Inputting approved invoices accurately into the accounts payable system for payment.
• Ensuring proper and timely payment of vendor invoices according to vendor terms and hotel’s cash availability.
• Reconciling daily cash submissions from the various departments in the hotel and consolidating the bank deposits daily.
• Ensuring that the cash machine is filled up & properly working so that all cash-handling employees have adequate monetary change throughout their work shifts
• Performing house bank audits as required by the Company’s policies and procedures to ensure the safeguarding of all hotel cash.
• Must be willing to work on a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have a commitment to follow all local and corporate policies and procedures related to AP.
• Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation, and/or the approval of authorized management personnel.
• Code invoices to the appropriate general ledger account, and record the vendor number.
• Verify invoices to check the unit of issue, unit price, quantity, extension, and applicable taxes against the hotel purchase order and receiving advice.
• Assist in maintaining an approved up-to-date vendor/supplier database on the accounts payable system.
• Assist with the printing and submission of payment orders (wire transfers) with supporting documentation to the Controller and the General Manager for their signatures.
• Maintain a close working relationship and communicate with the purchasing/receiving staff.
• Assist with the Reconciliation of vendor statements monthly in order to ensure that the account is kept current.
• Maintain proper filing order and alphabetical files by vendor containing complete invoices and backup attached to the bank (wire) transfers for efficient access after payment. All filing is to be kept current.
• Process all Accounts Payable invoices and manual bank (wire) transfers through the computer system.
• Forward all stopped payments (voided transfers) to the Accountant for journalizing.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Prepare manual payments orders (bank transfer or Cash) as required if directed by the Controller or Assistant Controller.
• Consolidate and prepare the daily bank deposits in a timely manner
• Prepare and maintain Over/Short Report by the cashier on a daily basis and forward to the Accountant and respective Department Heads on weekly basis.
• Maintain daily cash over/short log.
• Maintain current house bank agreements – all house bank agreements are to be not older than 15 months (if no change in the status of cashiers – a new bank agreement should be issued).
• Conduct house bank audits on a regular basis according to established guidelines – minimum one audit per cashier in two months.
• Make petty cash disbursements according to established guidelines.
• Audit & Count the Cash Machine in the presence of another person (accounting staff and managers) as per policy - on monthly basis - and establish all counts/discrepancies in order to be properly reported to the Accountant.
• Assist in cashier training and be available as needed to support cashiers in resolving problems in cash handling procedures
• Strictly adhere to the hotels procedures for cash handling, cheque cashing, and petty cash disbursements.
• Any other assigned by Accounting Department Management tasks, when they deem reasonable.

Your experience and skills include:

• Experience in Accounting is a must.
• Accounting education and previous Audit and/or Front Desk experience an asset.
• Computer literacy is required, specifically in Excel, Micros, Opera and AccPac applications.
• Strong guest service skills a must.
• Excellent communications skills and professional demeanor required.

Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining work authorization documents

In order to keep our employees and the general public safe from the threat of Covid 19 and the rise of variants in the community, the Hotel has implemented a Covid-19 Vaccination Policy.

Your team and working environment:

Edmonton's "Chateau on the River" For more than 100 years, Fairmont Hotel Macdonald has effortlessly delivered timeless luxury in the heart of downtown Edmonton. Nestled upon the North Saskachewan River Valley, the hotel's charm and ever-evolving elegance has earned it the spotlight as one of the city's most sought after locations.  A storied past, an unparalleled present, and a future to be reckoned with, Fairmont Hotel Macdonald has set the stage for luxury in the heart of the city.  Edmonton's only four-diamond "Chateau on the River" offers unparalleled views of North America's largest expance of urban parkland.  Boasting dignified style and timeless grace, each of our 198 classically designed guestrooms, including specialty suites, are tastefully adorned with the finest amenities.  In 2016, we forever changed the game in luxury was we unveiled a completely re-designed Fairmont Gold and Lounge.  Delivering personalized and discreet service, this hotel within a hotel offers an unrivalled experience unlike any other the city has seen, and likely ever will.  From seasonally inspired menus to dining experiences that will satisfy any craving, see what our chefs are preparing in our confederation lounge and our award winning restaurant, The Harvest Room.

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.