Overview

We are looking for a smart, hard-working and pro-active individual to help support the smooth running of the administration and finance team. Although this is a junior level position, the opportunities for development are numerous and varied.

Duties and Responsibilities

Finance

• Liaise closely with the business director and account servicing team to ensure timely delivery of all job order paperwork
• Producing sales invoices for all customers & update invoice tracker
• Consolidate supplier and freelance invoices on monthly basis 
• Ensure  invoices match cost estimates
• Meet month end deadlines
• Perform month end revenue reconciliation
• Monitor customer performance and ensure receivables are collected promptly
• Cover banking duties and maintain cash record
• Maintain intercompany record and propose monthly settlement
• Ensure complete filing and record maintenance
• Tag and monitor fixed assets
• Review and confirm expense claim submissions
• Processing timely payment of vendors' invoices, employees' expense claims, all accounts payable transactions
• Perform reconciliation of all bank accounts, accruals, prepayments, other balance sheet accounts and resolution of discrepancies

Admin

• Manage incoming calls and assist with customer queries
• Co-ordinate meetings, appointments and interviews
• Arrange couriers for local and overseas mail; handle incoming mail
• Manage flight and accommodation bookings for overseas travel
• Maintain staff calendar
• Coordinate food and room bookings for corporate events
• Assist with CRM system entries
• General administrative maintenance of office equipment and supplies, etc.
• Provide support to the team including general inquiries/service calls, preparation of presentation and reports, travel arrangements, diary management, meeting set up, etc.

Reporting

• Preparing weekly WIP reports
• Preparing monthly summary reports (timesheets)
• Assist with project performance reporting
• Organise/maintain manual databases
• Any other adhoc duties as required

Skills/Attributes:

• Strong communication and interpersonal skills
• Ability to work independently and as part of a team – works well in multi-cultural team environment
• Able to multi-task and prioritise work while maintaining a strong commitment to quality and attention to detail, ensuring that the work is delivered with accuracy and on time
• Good MS Office skills
• Believe in continual improvement, and willing to take on new tasks
• Understanding of basic bookkeeping and financial records management
• Experience of accounts work and accounts software an advantage
• Must be fluent in English & Cantonese
• Preferably 2 years relevant work experience, although strong graduates will be considered

Please submit your CV through 

https://dentsuaegis.wd3.myworkdayjobs.com/DAN_GLOBAL/job/Hong-Kong/Administrative-Assistant_R0897923