• Assist manager in organization and administrative related duties

• Handle all domestic and international travel arrangements (including air, hotel & ground transportation)

• Handle internal and external procurement for office and project need

• Ensure that the office is organized and operating effectively and efficiently; maintain files and records

• Research and/or prepare materials for meetings and presentations; compile reference materials as needed

• Attend regularly scheduled staff and team meetings to take meeting minutes

• Assist with planning and working assigned special Penang-based events, such as internal department conferences, customer events, team building

• Office and project logistics support

Qualifications

• Diploma / Certificate / Bachelor Degree in business or equivalent work experience

• Minimum >1+ years of relevant industry experience in support executive officers, preferably with a medium sized of large corporation

• Ability to anticipate the needs of the group effectively, prioritize between requests

• Solid experience making domestic & international travel arrangements (including air, hotel & ground transportation)

• Exceptional calendar management skills (scheduling meetings both internal & external, conference calls, appointment, and travel)

• Expert ability to use MS Word, Excel and Powerpoint. Familiar with O365.

• Deftly handle a wide variety of duties and situations, often under tight deadlines

• Demonstrated ability to handle sensitive and/or confidential material and information with discretion

• Demonstrate strong diplomatic acumen, sense of responsibility, and integrity

• Able to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency and drive to achieve results

• Excellent interpersonal skills; has positive, friendly and helpful attitude

• Excellent communication skills, including verbal, written English (with solid grammar skills)

• Outstanding customer service skills, including excellent phone etiquette

• Superior time management and multitasking skills with demonstrated ability to successfully handle multiple projects/assignments

• Proven ability to quickly learn new systems and processes.

Primary Location: CN-CN-Shanghai Shi

Work Locations: China - Shanghai 4F, Block 2, 36 & 58 Haiqu Road Zhangjiang High-Tech Park Shanghai Shi 201203

Job: Administrative Support

Business Unit: Services

Employee Status: Contractual

Job Type: Standard

Travel: No

Job Posting: Jun 27, 2019, 1:31:23 AM