1) Administration Management 行政管理

• Organize national and international business trips for staff, including flights, train, hotels, taxis etc.

为员工组织国内和国际商务旅行，如航班、火车，酒店、出租车等

• Routine maintenance of office equipment & machine, contact with relevant vendors or supplier for all repairs and maintenances, maintain stationery supply.

办公设备和机器的维护, 与相关供应商沟通维修和保养情况，办公室文具供应和日常维护

• Be responsible for office premises matters, such as liaison with landlord and the following up on renovation issues, if any.

负责办公场所事宜, 如与业主联络, 以及跟进翻新事宜 (如有的话)

• Office expense general claim.

办公室费用一般报销

• Assisting in ensuring the Occupational safety in the office.

协助确保办公室的职业安全

• Act as internal communicator, to coordinate meetings, office activities etc.

负责办公室的内部沟通，如会议组织，办公室活动和宣传等

2) Expats Mobility Support 外籍人员行政支持

• Support office expats for immigration process, eg. working permit, visa, invitation letter, shipment etc.

与供应商合作，支持办公室外籍员工的移民手续办理，如工作许可，签证，邀请函，物品运输等。

• Act as the assitant of China Managing Director, to deal with the ad-hoc tasks.

作为中国董事总经理助理， 处理其它临时安排的工作。

• Support translation if any.

日常翻译（如需要）

3) Receptionist 前台接待

• Pick up incoming phone calls, providing necessary information, take notes and forward messages to the relevant offices.

接听来电,提供必要的信息, 做笔记, 并将信息转发给相关办公室

• Identifies, receives and directs visitors to the appropriate personnel, serve coffee and tea to guests;

识别、接收和引导访客到适当的人员, 为客人提供咖啡和茶

• Receives and distributes incoming mails, prepares outgoing mail and maintain the record of mails, postage and couriers etc;

接收和分发收到的邮件, 准备发送的邮件, 并保存邮件、邮费和快递员等的记录

• Tide and maintain the whole office area.

调整和维护整个办公区域

• To manage cleaners’ working performance and result.

管理清洁工的日常工作结果

PROFILE

• Diploma or above degree holder;
• A team player who is able to work under minimal supervision;
• Excellent communication skills and telephone manner;
• Hands-on computer knowledge;
• Fluent in spoken English and Mandarin.

上班地址：上海市静安区余姚路288号汇智创意园4楼