Responsibilities:

• Provides administrative or secretarial services to the senior team, coordinating complex meetings and off-site events, diary arrangements and travel in line with AZ policy

• Co-ordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature

• Ensures the production of reports or analyses, to meet quality standards, and provides interpretation of data

• Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies

• Completes accurate monthly expenses reports for timely submission using internal expenses system, including approving direct reports’ expenses following due diligence and in line with corporate guidelines and deadlines

• Prepares and creates purchase orders as needed for all payables to vendors, including approvals on behalf of executive  Coupa, epay etc - gathering necessary information and documents to ensure smooth approval processes

• Carries out calculations, analyses or investigations to defined briefs to support the smooth functioning of the business area

• Resolves complex customer queries and issues to meet customer and business requirements

• Contacts customers on non-typical, sensitive or complex issues

• Participates in establishing an understanding of (internal) customer requirements to ensure that planned activities and services meet needs, and in monitoring those services and activities to ensure requirements are fully met

• Prioritises workload, and that of others as appropriate, to achieve personal and work unit targets

• Organises, controls and delivers specific clerical/administrative activities and services under guidance from a supervisor/manager

• Leads and motivates any assigned staff within defined parameters, ensuring they deliver their responsibilities effectively

• Controls small projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary

• May co-ordinate workflow management and mentors junior team members to ensure effective allocation of resources

Requirements:

• Prior Administrative experience

• Ability to follow processes

• Written and spoken communications

• Specialist knowledge in relation to administrative/business support activities in the relevant area

• Competent in the use of relevant office equipment and systems

• Experience of a variety of software/systems

• Can create and maintain systems for efficiency for both self and others

• Customer Service Skills

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.