Job Responsibilities:

Site Admin Management

• Oversee all day-to-day office administrative functions at the Site Office.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Engage in dialogue with stakeholders to establish and adjust office policies
• Supervise administrative staff as well as on site contractors and divide responsibilities to ensure performance.
• Seek ways to reduce costs and improve operational standards.

Finance Management

• Ensure that the site’s financial operations are meeting targets and control requirements.
• Assist and monitor financial processes to ensure account payable procedures are followed at all times.
• Create and update records and databases with personnel, financial and other data.

Procurement & Vendor Management

• Manage vendors including hard and soft skills to deliver services on time and within budget.
• Manage vendor procurement processes in accordance with agreed procurement guidelines as well as procurement best practices.

Safety and Risk Management

• Support the site safety programs
• Support the implementation and monitoring of disaster recovering and business continuity plans.
• Follow established escalation procedures and incident reporting procedures.
• Adhere to global business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies.
• Achieve Key Performance Indicators and Service Level Agreement targets.

• Bachelor Degree or Diploma with at least 5 years of administration (facilities) experiences or relevant.
• Minimum 3 years of team leading experience.
• Outstanding communication and interpersonal abilities.
• Meticulous, attention to details with excellent organizational skills.
• Basic knowledge of computer literacy.