Responsibilities:

• Discharging managerial duties relating to the acquisition and maintenance of office equipments, security systems (Access Control), CCTV, and real property portfolio
• Supervise facility management team to provide day-to-day general office services
• Manage the installation & maintenance of access control system, office equipments & furniture, other security equipment, CCTV, UPS etc.
• Design and plan internal office modification work with cost effective approach
• Build up departmental administration database to improve work efficiency
• Source and liaise with suppliers to obtain the possible lowest daily office administration cost
• Propose, improve and arrange cost-efficient maintenance scheme to monitor office and capital equipment
• Manage daily vendor services such as courier, office supplies, repair & maintenance, purchase accessories, newspapers and magazines, cell phone services, office security, staff housing matter and building services etc.
• Manage staff quarters and maintain documentation
• Organize various company functions
• Provide all necessary supports to office requirements, including maintenance of inventory for office supplies, comparing quotations for procurement and cost control
• Process expenditure payments and validate month-end and year-end expense accounting report
• Administer daily office routine and office premises management

Requirements:

• Over 5 years’ relevant working experience in banking field
• Proficiency in MS applications and Chinese Word Processing
• Good command of written Chinese and English, fluency in Mandarin is a distinctive advantage
• Able to handle correspondence, work independently and well organized
• Detailed mind, committed and presentable with good interpersonal skill
• Able to work under pressure