Provide office administrative support to Finance team.

PRIMARY RESPONSIBILITIES:

• Provide a high standard of administrative and project support to the Finance team, ensuring the Finance office is operated in a professional manner.
• Ensure confidentiality of restricted or sensitive information to the department.
• Coordinate and support Finance department in all administrative duties.
• Coordinate and assist in consolidating finance month end reports for distributions.
• Coordinate and proper manage on the work flow of correspondence and communication between Finance and other departments.
• Coordinate and prepare all banking correspondence with the bank and maintain bank signatories. (ie. adding and removing signatories inclusive of notary requirements , fund transfer instruction letters, adding and removing bank accounts, updating latest banking requirements for all the bank accounts.)
• Perform general administrative duties as required, ie. facilitate meeting requests, typing, photocopying, facsimiles, prompt distribution of mail, ordering of office supplies, managing petty cash, and processing administration accounts.
• Liaise effectively with other departments to convey and or source required information.
• Ensure the office is operated in a professional manner, make educated decisions and assist in providing resolutions to problems that arise.
• Coordinate with both internal and external auditors on their visit requirements.
• Ordering and stock-keeping of Finance stationery.
• Develop and maintain reports as required.
• Coordinate travel arrangements for the team (eg. jetfoil tickets, hotel stays, etc.)
• Coordinate and undertake projects on behalf of the department as required.
• Maintain a professional and friendly approach in dealing with internal and external customers.

KEY PERFORMANCE INDICATORS:

• Service standards are consistent with departmental expectations.
• Ensure a complete and thorough understanding of all Standard Operating Procedures (SOPs) and Policies of the company.
• Data is processed accurately and on a timely basis, including: journal vouchers, account reconciliations.
• Maintain good working relationships with team members

Qualifications

Experience

• Previous administration experience preferred;
• Develops and maintains constructive relationships with external visitors/callers, business partners, peers, colleagues and senior executives.
• Shows initiative in dealing with routine matters.
• Displays a high commitment delivering and improving customer service
• Has a strong work ethic and attention to details.
• Strong written and verbal English and Cantonese skills are essential.

Education

• Strong knowledge of Microsoft Office suite of products
• University degree is an advantage;

Skills / Competencies

• Adheres to, and supports the Company’s Vision and Values
• Displays a high commitment to improving customer service
• Motivates others to achieve business objectives and common goals
• Encourages people to work as a team
• Adopts and implements new approaches and practices to meet changing circumstances
• Clearly understands the strategic Vision of the Company and how it impacts on the Business Unit/function
• Anticipates and assess issues, risks or opportunities facing the Company and applies effective, creative solutions
• Achieves agreed objectives and accepts accountability for results
• Has proven employee and customer orientation

Job

Finance

Primary Location

Macau SAR-City of Dreams Macau

Organization

City Of Dreams Macau