Job Description:


• Supporting team daily operation, such like room reservation and New Hire on Boarding support, etc.


• Organize and maintain manager's calendar, schedule meetings, appointment and travels accordingly


• Organize all kinds meetings, make all necessary logistics arrangements required for the success of the meetings, such as meeting notice, agenda, venue, meeting room set-up and materials etc.


• Make business travel arrangement for team members and visitors, visa application/document preparation; Air tickets and hotel booking; Airport pick-up and send-off arrangement; Travel itinerary prepared


• Claim travel expense for leaders in a timely and accurate manner


• Office facility maintenance (copiers/ fax machines, air conditioning, furnishing)


• Office supply management (stationery, business cards, postage and courier, etc.)


• Office security focal point


• Organize and coordinate big events such as annual meeting, customer rewarding event, team building etc.


• Handle all sensitive and confidential information and documents in appropriate way.

• Distribution list and share folders management


• Provide other secretarial/administrative support as requested.

Qualification:

• Working experience is prefer


• University graduates, major in English or business administration related


• Excellent command of written and spoken English


• Expert level knowledge of MS Office applications: Word, Excel, PowerPoint, Outlook.

• Familiar with SAP.

Competencies


• Organized and responsible under pressure, capable to prioritize and manage multiple tasks while keep attention to details


• Good team player, contributes to effective team output through cooperation, participation and commitment


• Positive and empathetic, manages conflict in a constructive way


• Demonstrates a high level of integrity and confidentiality