Company Introduction

IBA Proton Therapy is the industry leader in particle therapy, with the most precise clinical radiotherapy methods. IBA is internationally headquartered in Louvain-la-Neuve, Belgium with regional headquarters in Beijing, China. With more than 30 years of success in cancer diagnostics and treatment, IBA is the worldwide leader of technology in the field of proton therapy. IBA currently has systems and treatment centers in Europe, Asia, North America and expanding to emerging markets throughout the world. The IBA name and mission has grown through the years making us one of the stand out companies to join; and who would want to work for a company that stands for the protection, enhancement and saving the lives of those fighting this horrible disease.

Job Description

• You perform a variety of Administrative duties supporting local PT site at Guangzhou, China

• Your administrative work include but are not limited to:

  • Schedule appointments

  • Incoming & outgoing mail, faxes and transmittals

  • Filing and translating documents when required

  • Follow up teams activities planning and manage time sheets and associated reporting

  • Provide administrative support to IBA expatriates on site.

• You generate reports, and handle official logs and correspondence

• You prepare and monitor invoice and expense reports.

  • Manage purchasing accounts (vendors, subcontractors, etc.) for Guangzhou site

  • Compile amounts owed, organize invoices and record transactions

  • Monitor and record petty cash, and site financial account usage

  • Handle personnel re-imbursements for business expenses

  • Prepare and monitor invoices and expense reports

  • In charge of configuration and maintenance of the CMMS (Computerized Maintenance Management Systems).

• You use SAP & co-ordinate with IBA personnel in China and internationally for issues such as shipping & receiving, tracking of repair RMA’s, spare parts, etc.

• You organize business related travel itineraries to and from the site, plan hotel stays, taxis and car pool management

• You handle receipt, validation, warehousing, ordering and shipping of all parts and materials to support the operations of a PT System.

• You work in a team of approximately 13 people, and you report to the Site Manager.

Profile Required

• You have very good oral and written skills in English and Mandarin;

• You are willing to base at Guangzhou site in a long term;

• You have a solid experience as an administrative assistant;

• Your experience in accountancy administration, reporting principles is an asset;

• You have a strong knowledge and practice of Microsoft Office tools whereas knowledge of SAP is an asset;

• You are a rigorous and polyvalent person with very good organizing skills;

• You are a client-minded team player;

• You are proactive, able to take initiatives and propose new ideas;

• You are a strong communicator with strong interpersonal and listening skills.

上班地址：广东省广州市黄埔区九龙大道万科幸福誉东北300米