Company Introduction

IBA Proton Therapy is the industry leader in particle therapy, with the most precise clinical radiotherapy methods. IBA is internationally headquartered in Louvain-la-Neuve, Belgium with regional headquarters in Beijing, China. With more than 30 years of success in cancer diagnostics and treatment, IBA is the worldwide leader of technology in the field of proton therapy. IBA currently has systems and treatment centers in Europe, Asia, North America and expanding to emerging markets throughout the world. The IBA name and mission has grown through the years making us one of the stand out companies to join; and who would want to work for a company that stands for the protection, enhancement and saving the lives of those fighting this horrible disease.

Job Description

• Administrative functions include but are not limited to:

o Schedule appointments

o Take incoming calls & provide information to callers

o Incoming & outgoing mail, faxes and transmittals

o Filing and translating documents when required

o Follow up teams activities planning and manage time sheets and associated reporting

• Generate reports, and handle official logs and correspondence
• Prepare and monitor invoice and expense reports.

o Manage site purchasing accounts (vendors, subcontractors, etc.)

o Compile amounts owed, organize invoices and record transactions

o Monitor and record petty cash, and site financial account usage

o Handle personnel re-imbursements for business expenses

o Prepare and monitor invoices and expense reports

• Use SAP & co-ordinate with IBA personnel in the US and internationally for issues such as shipping & receiving, tracking of repair RMA’s, spare parts, etc.
• Organize business related travel itineraries to and from the site, plan hotel stays, taxis and car pool management
• The receipt, validation, warehousing, ordering and shipping of all parts and materials to support the operations of a PT System.

Profile Required

• Very good communication skills in written and spoken English
• Chinese fluency
• Minimum of 3 years of experience in an administrative role.
• Strong working knowledge of Microsoft Office products such as Excel, Word, Access, Outlook and PowerPoint are required.
• General accounting, spreadsheet and reporting principles.
• The willingness to onboard a new born team
• A client minded team player
• A rigorous and polyvalent person with very good organizing skills
• Analytical with good problem solving skills
• Able to summarize and share your knowledge
• Proactive, able to take initiatives and propose new ideas
• A strong communicator with strong interpersonal and listening skills

上班地址：北京中日友好医院