Great that you're thinking about a career with BSI!

BSI EHS Services and Solutions is a strategic Environmental, Health, Safety and Sustainability management consulting firm. We are experts in helping organizations create highly effective solutions that minimize risk, reduce operating costs, and leverage our client’s competitive advantage. Our clients include the nation’s leading industry leaders, including those in high technology, biotech, and manufacturing. BSI consultants represent the best of the best in EHS Management Consulting. As an BSI consultant, you have access to world-class clients and leaders in the EHS world. We encourage and support continuous learning and development so you can reach your career goals at BSI.

The position of the Administrative Assistant will provide high level administrative support to the Principal Consultant for BSI EHS Services and Solutions and staff. Secondary functions are office manager, technical support and general office support.

 

This is a full-time position, 40 hours of work per week, Monday through Friday, although some evening and weekend work can occur due to specific client needs. 

Essential Responsibilities: 

 

ADMINISTRATIVE ASSISTANT

• Provides wide range of office administration and support to the senior professional staff.
• Maintains schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Client Management support
• Understanding Client/MSA requirements for billing and MSA timeline, rates, renewal, and general terms.
• Review POs v. Proposal
• Prepares and edits correspondence, communications, presentations and other documents.
• Manages telephone and mail communications both internally and externally to maintain professional image.
• Develops, implements and administers office systems and procedures.

 

OFFICE MANAGER

• Maintains office services by organizing office operations and procedures; controlling correspondence; improving and managing filing systems.
• Responsible for document and record retention.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Work with property management on office matters and monitor rent payment
• Assists with onboarding of new hires, including setting up computers and accounts.
• Participates as needed in special company projects.

 

TECHNICAL ASSISTANT

• Responsible for generating reports, editing and formatting written deliverable and administrative duties involved in job tracking.
• Orders equipment and media from various laboratories and equipment suppliers for Industrial Hygiene monitoring and evaluations.
• Ensures technical equipment and laboratory orders arrive on time and are ready for use on various job sites.
• Returns equipment, supplies and media promptly to control vendor costs.
• Works with internal personnel on documents accuracy and flow.

1) Scheduling meetings including venue, catering, accommodation, travel, conference calls and WebEx including room booking and agenda. 2) Deal with incoming calls and correspondence directly or direct calls elsewhere. 3) Process expenses for the team, ensuring receipts are available where needed. 4) Meet and greet visitors and plan and arrange lunches, dinners and external events. 5) Monitor and action emails from mailboxes. 6) Support the scheduling of meetings including venue, catering, accommodation, travel, conference calls and WebEx including room bookings and agenda.

Ideal candidate for this role has strong organizational skills with excellent written and verbal communication skills.

 

Qualifications:

• 5 plus years of office management and administrative experience.
• Proficient with Microsoft Word, Excel, Power Point and Adobe Software.
• Good understanding of cloud-based file maintenance systems such as SharePoint.
• 1 plus years of Project coordinator experience.
• Ability to work well with all levels of internal management and staff as well as outside clients and vendors.
• EHS experience preferred.
• Salesforce experience a plus.
• Ajera experience a plus.
• High School Diploma required.
• Bachelor's degree preferred. 

 

Our Excellence Behaviours: Customer Focus, Accountability, Respect, Communication, Achievement & Leading and Managing others.

BSI is an Equal Opportunity Employer and we are committed to diversity