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In this role, you have the opportunity to

Provide administrative support to ensure efficient operations of the Aging and Caregiving (ACG) team. This role supports management and team members through a variety of tasks related to organization and communication; is knowledgeable of concepts, practices, and procedures; communicates effectively via phone and email, and delivers high quality results in a timely manner.

You are responsible for (but not limited to)

• Provide administrative support to ACG Leadership and Teams (100 + staff), including but not limited to:

• Performing, entirely independently, the full range of secretarial tasks, which involve a very high level of responsibility and detail

• Creating and monitoring facilities work orders through to resolution

• Arranging, coordinating, and preparing documents, meetings, conference calls, video conferences, and other related events

• Admin Staff to manage projects as related to the Global Business Services Nashville location

• Support Director by screening independently incoming calls, e-mails, and responding in a timely and professional manner

• Handling details of a high confidential and critical nature

• Acts as a liaison between various departments and levels of the company

• General administration and calendar management; preparing and submitting expense reports on a timely basis

• Maintaining supplies inventory, anticipating needs to ensure the team is fully functional

• Assist leaders with all on-boarding activities for team new hires

• Participate and support campus-wide events

• Assist in creating and maintaining departmental procedures

• Seek out opportunities to challenge yourself and others; finding new ways to positively affect the team, the customer, and the business

• Escalate items as needed to management, partnering to drive solutions

• Other duties and responsibilities as assigned

You are a part of

Philips’ Aging and Caregiving organization, which is part of the Global Business Services (GBS) North American hub in Nashville, Tennessee. Philips GBS Nashville hub has experienced significant growth in the Greater Nashville area since the original announcement of adding 800+ jobs in 2017. Philips is a global leader in health technology and we are looking to build the team in Nashville with passionate, inspirational, collaborative and diverse professionals empowering excellence around the world for Philips to achieve our mission to improve the lives of 3B people a year by 2030.

To succeed in this role, you should have the following skills and experience

• Bachelor’s degree in business or related field preferred, or equivalent experience

• 3+ years of experience in administrative team support within a corporate environment

• Passion for customer experience, operational excellence and continuous development

• Exercises judgement to plan and accomplish goals with a wide degree of creativity and latitude

• Eager to take on new tasks/responsibilities; develops and shares best practices

• Excellent and concise oral and written communication skills, including active listening

• Strong interpersonal skills, with positive attitude

• Ability to work in a fast-paced environment, advocating change

• Strong organizational skills and aptitude for detail

• Proven ability to use good judgment and make confident decisions under defined policies and procedures

• Ability to work under minimal supervision on day-to-day activities, maintaining a high degree of integrity

• Practitioner of continuous improvement methodologies

• Overtime as required to meet business demands

• Intermediate to advanced skills in MS Office (Word and Excel)

• Proficient typing skills required

In return, we offer you

We offer you a dynamic working environment in an innovative business, which offers you excellent opportunities to further develop and fully explore your talents. This job comes with a competitive salary and excellent benefits.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog . Once there, you can also learn about our recruitment process , or find answers to some of the frequently asked questions .

It is the policy of Philips to provide equal employment and advancement opportunities to all colleagues and applicants for employment without to age, color, citizenship, disability or perceived disability, ethnicity, gender, gender identity or expression, genetic information, marital or domestic partner status, military or veteran status, national origin, pregnancy/childbirth, race, religion, sexual orientation, or any other category protected by federal, state and/or local laws. Philips is an equal employment opportunity and affirmative action employer Disability/Veteran.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

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