PRIMARY FUNCTION: Support Plant Manager and Leadership Team requirements. Organize travel arrangements for Eaton Employees at Haina location; as well as visitors logistic to site. ESSENTIAL FUNCTIONS: Responsible to coordinate Plant Manager’s Meetings, update schedules and provide proper follow up to all events including: written agreements, letters, e-mails and calls. Responsible to coordinate, communicate and assist Plant Meetings, Leadership Teams Meetings and overall meetings involving visitors, plant LT or local employees. Coordination of travel arrangements for Eaton employees at location: Indoor: Hotel reservation, car rental/ground transportation, cash allowance and flight schedules. Outdoor: Hotel reservation, car rental/ground transportation and flying schedules, update fares and hotel rates periodically. Responsible for visitors’ hotel reservations and ground transportation. Obtain reasonable fares from travel agencies as well as hotel/car rental corporative rates as per Eaton’s policies and fulfill the necessary procedures for approval. Maintain assigned Conference Room's 5S and it’s electronic equipment in good conditions. (Multimedia, overhead projector, etc) Support and request to Piisa security team access code for general visitors, for the building assigned. Supply food refreshers for visitors and contractors. Insurance of purchase order requisitions for: Kitchen supplies. Air tickets supplies. Catering services Produce the following monthly reports: Traveling report including allowance costs for PM Food compliment consumption control. Administration supplies / office material cost control. Request and process Travel Authorization Request (TAR) for all trips (meetings or trainings). Support all other requirements from Plant Management and/or the plant Leadership Team Acting as liaison officer is responsible for coordinating Plant Tours (PIISA/Visitors, Companies/Eaton Managerial Staff) that emphasize positively our role as a contributor to the country’s economic growth. Support activities / celebration logistics related to refreshments, decoration, and or specific requirements (activities such as: outside Leadership Team meetings, etc) Comply 5’S requirements in their assigned area. Responsibilities related to Health, Safety and Environment (EHS): Execute 100% of monthly safety inspection, in coordination with the MESH Coordinator. Assist to all EHS training assigned Support in all safety procedures (MESH). #LI-MA1 Qualifications SPECIALIZED KNOWLEDGE: Bachelor’s Degree in Bilingual Executive Secretary or Business Administration. Minimum 1 - 3 years of experience as assistant. Fully bilingual (English/Spanish) PC/Computer knowledge: Microsoft Office (Word, Excel, PowerPoint) & Outlook. Dimensions: Thinks and Acts Strategically, Gets Results Through Self and Others, Promote Self-development, Digital Mindset. What you will get from us Eaton’s mission is to improve the quality of life and the environment through the use of power management technologies and services. We provide sustainable solutions that help our customers effectively manage electrical, hydraulic and mechanical power – more safely, more efficiently and more reliably. Making what matters work at Eaton takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours. Eaton’s 2020 revenues were $17.9 billion, and we sell products to customers in more than 175 countries. We have approximately 85,000 employees. We make work exciting, engaging and meaningful for our employees through our dedication to tackling some of the toughest power management challenges on the planet and by never losing sight of what matters. Our culture is built on a strong commitment to practicing our core values and supporting our employees with the tools they need to succeed. We pledge to always foster a diverse and inclusive environment, including inclusion resource groups that bring together employees who share a common purpose, interest or background. In the past year, our company has received top employment recognition by the Human Rights Campaign and almost fifty percent of our Board of Directors represented diverse groups. When we embrace the different ideas, perspectives and backgrounds that make each of us unique, we — as individuals and as a company — are stronger. We have demonstrated our passion for sustainability with the recent announcement of cutting carbon emissions from the company’s operations by at least 50 percent by 2030. We are ethical, passionate, accountable, efficient, transparent and committed to learning. We are confident we can deliver on our promise to improve the quality of life and the environment because of the attributes that our employees embody. We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Job: Multi-Function Executive Region: Latin America Organization: ADMIN Administrative Job Level: Individual Contributor Schedule: Full-time Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No Does this position offer relocation?: No Travel: Yes, 10 % of the Time