Administrative Assistant (FAS) (N73-105-006)

发布城市：北京市

月薪：18000元

U.S. Mission: China

Announcement Number: Beijing-2019-069

Opening Period: July 30, 2019 – August 12, 2019

Series/Grade: LE-105-08

Salary: FSN-08 RMB 186, 503 p.a.

USEFM is FP-06 USD 41,081p.a. Actual salary will be determined by Washington D.C.

For More Info: Human Resources Office

American Embassy Beijing, China

No.55 An Jia Lou, Beijing 100600

Email: USEmbassyBJHR@state.gov

Website: https://china.usembassy-china.org.cn/

Who May Apply: All Interested Applicants /All Sources

Security Clearance Required: Local Security Certification

Duration Appointment: Indefinite, subject to successful completion of probationary period

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Beijing is seeking an eligible and qualified applicant for the position of Administrative Assistant.

Work Schedule: Full Time (40 hours per week)

Start Date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties: The Administrative Assistant serves under the direct supervision of the American Administrative Officer and is responsible for providing administrative and financial management support to the Foreign Agricultural Service (FAS)-Beijing Office of Agricultural Affairs (OAA). The Administrative Assistant is the local liaison among the U. S. Department of Agriculture (USDA) China offices, including the six FAS offices (Beijing OAA and ATO, Chengdu ATO, Guangzhou ATO, Shanghai ATO, and Shenyang ATO); the Animal and Plant Health Inspection Service (APHIS) and the Food Safety and Inspection Service (FSIS); as well as FAS headquarters offices, the general public, and Department of State sections.

The Administrative Assistant is the first point of contact for all budget matters including: advising local staff on Agency policies and regulations related to the use of U.S. government funds; working with the Post Financial Management Office (FMO) and General Service Office (GSO) to ensure proper processing of financial obligations and procurement orders; and reporting any budget needs, concerns and/or questions to the Administrative Officer and Head of Post. The Administrative Assistant manages the FAS’s International Cooperative Administrative Support Services (ICASS) accounts, reviews and advises on the annual cost center subscriptions, tracks and verifies workload counts, and works with headquarters and FMO staff to resolve workload count discrepancies. Additionally, the Administrative Assistant provides operational, administrative, and logistical support on daily office needs as is required for high-level and mid-level visitor support.

Qualifications and Evaluations

Education: Bachelor’s degree in Business Administration, Accountancy or Finance is required.

Requirements:

EXPERIENCE: Minimum three (3) years of work experience in office financial and administrative operations is required. Must have work experience to include working with office budgets, preparing and maintaining financial records, and working with financial systems.

JOB KNOWLEDGE: Must have thorough knowledge of administrative work. Must be familiar with budget, procurement, contracting, and travel related policy and regulations. Must have experience working with budget formulations, budget management and execution and reconciliation.

Evaluations:

LANGUAGE: Level III (Good Working Knowledge) reading/writing/speaking in English is required. (This will be tested.)

Level IV (Fluent) reading/writing/speaking in Chinese is required.

SKILLS AND ABILITIES: The Administrative Assistant must have strong financial experience working with complex office budgets and financial systems. Comprehensive knowledge of spreadsheet development for tracking and projecting financial expenditures is also required. The Administrative Assistant must have a thorough understanding of budget management, obligations, expenditures, and reconciling processes. The Administrative Assistant must possess strong analytical, oral and written communication skills; have experience working with Microsoft Office applications (Outlook, Word Excel and SharePoint); and be detailed oriented. Must have ability to perform multiple functions concurrently, e.g., budgeting, obligation entry, collections, payments, accommodation exchange, accounts receivable, etc. is required. Accurate budget reconciliation utilizing multiple data sources is also required.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants must have the required work and/or residency permits to be eligible for consideration.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2) AEFM/USEFM

(3) FS on LWOP and CS with reemployment rights **

• IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
  

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va

How to Apply: Applicants must submit the following documents to be considered:

1. Universal Application for Employment (UAE) (Form DS-174); and

2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

WHERE TO APPLY:

SUBMIT APPLICATION TO

Human Resources Office

American Embassy Beijing, China

No.55 An Jia Lou, Beijing 100600

Email: USEmbassyBJHR@state.gov

(Please specify the position title in the subject line.)

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in China.

上班地址：北京市朝阳区安家楼路55号