Vacancy –Administrative Assistant (Outsourced) (IT Division)

of Asian Infrastructure Investment Bank (AIIB)

AIIB would like to select suitable candidates to fill the position of Administrative Assistant.

Monthly salary (before tax and social security insurance deduction) will be between

RMB10000yuan and RMB13000yuan which is based on the competencies and skills

demonstrated by applicants in the interview and experiences.

With the expansion of departments in AIIB, we are seeking high-quality written applications to establish a shortlist for further testing and would like to offer 10 qualified candidates the position of Administrative Assistant

Job Type: Outsourced (Chinese Nationality only)

Work Hours: Full-time

Location: West District, Beijing

Closing Date: August 31st, 2019

Job Description:

• Manage senior executive(s)’ schedule, and maintain up-to-date files and records of all correspondence and documentation related to the office/department that the assistant is working for;
• Ensure the timely and smooth implementation of logistics surrounding key tasks in the department including assisting in visa application for staff members, coordinating travel schedule, preparing all travel documents including travel memo, budget and expenses claims etc.;
• Provide logistical support for the organization of meetings, events, workshops and conferences;
• Assist in telephone inquiries, fax and email transmissions and coordination of appointments;
• Liaise with internal staff, receive and interact with incoming visitors
• Process invoices and maintain an up-to-date record of vendor payments.
• Any other tasks that may be assigned from time to time by the supervisor(s)

Selection Criteria:

• Bachelor’s degree or above in IT/Information fields from a reputable university
• Minimum 1 year of relevant administrative support experience in the international/financial institution;
• Proficient in verbal/written English and Chinese
• Excellent interpersonal, diplomatic and organizational skills as well as ability to juggle multiple priorities
• Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation
• Proven experience with MS Office Applications is a must

The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.

上班地址：中国北京西城区金融街