Job Purpose: Perform secretarial duties and provide administrative and clerical support to the Mass Marketing department. Maintain and control office stock inventory.

Key Responsibilities
Daily Operations

• Perform secretarial duties for the Vice President, including preparing correspondence, screening telephone calls, and organizing appointments
• Schedule meetings and prepare meeting materials and minutes
• Coordinate incoming and outgoing mail
• Assist with coordination and communication between the Marketing Departments
• Monitor office supplies and inventory levels
• Receive visitors courteously
• Manage files, reports, letters, memos and other relevant business documents, and maintain the filing system of the Mass Marketing office
• Translate documents when required
• Manage multiple projects simultaneously, priorities work and follow through on issues in a timely manner

Competencies and Requirements
Experience: Minimum of 2 years’ administration /secretarial experience Knowledge/Certificates: Calendar management
Education: Bachelor degree or equivalent
Language Ability: Good Cantonese, Mandarin and English
Computer Skills: Intermediate in MS Office (Word, Excel, PowerPoint and Outlook)