Administrative Assistant (N50-105-003)

发布城市：上海市

月薪：12000元

U.S. Mission China

Announcement Number: Shanghai-2019-14

Opening Period: July 30, 2019 – August 12, 2019

Series/Grade: LE-105-7

Salary: RMB 137,447 p.a.

USEFM is FP-7 USD 43,901 p.a.

Actual salary will be determined by Washington D.C.

For More Info: Human Resources Office

American Consulate Shanghai, China

No.1469 Huai Hai Zhong Road, Shanghai 200031

Email: ShanghaiRecruitment@state.gov

Fax: 86-21-6121-2179

(Please specify the position title in the subject line.)

Website: https://china.usembassy-china.org.cn/embassy- consulates/shanghai/

Who May Apply: All Interested Applicants / All Sources

Security Clearance Required: Local Security Certification

Duration Appointment: Indefinite subject to successful completion of probationary period

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Shanghai is seeking eligible and qualified applicants for the position of Administrative Assistant.

The work schedule for this position is:

• Full Time (40 hours per week)
  

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties: The Administrative Assistant reports to the Management Supervisor and serves as a primary liaison between the Consulate and the Shanghai Foreign Affairs Office (FAO) in the field of Chinese visa and diplomatic identity card issuance and the accreditation and registration process. The Administrative Assistant provides full range of diplomatic identity card and visa support services to American employees and their dependents. The Administrative Assistant responds to requests for routine, urgent and unusual services and translates incoming and outgoing diplomatic notes and documents. The Administrative Assistant arranges meeting between Management Officer and the Shanghai FAO regarding bilateral issues. The Administrative Assistant acts as Main Timekeeper for USDH (US Direct Hire) timekeeping issues, works with HR (Human Resources) payroll liaison for LE Staff payroll issues and also completes special projects as assigned.

Qualifications and Evaluations

Education: Completion of two years college studies is required.

Requirements:

EXPERIENCE: Two (2) years of experience in administration, customer service, business administration or HR management in international or governmental organizations or private companies is required.

Evaluations:

LANGUAGE: Level 4 (Fluent) Speaking/Reading/Writing in English is required. (This will be tested.) Level 4 (Fluent) Speaking/Reading/Writing in Chinese is required.

SKILLS AND ABILITIES:

• Must have strong interpersonal, communication, organizational, and customer service skills.

• Must have the ability to work independently and to learn computer software, including MFA (Ministry of Foreign Affairs) systems for processing the diplomatic list and diplomatic accreditation, Microsoft Office, including Microsoft Word and Microsoft Excel and similar office programs.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants must have the required work and/or residency permits to be eligible for consideration.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2) AEFM / USEFM

(3) FS on LWOP and CS with reemployment rights **

• IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
  

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va

How to Apply: Applicants must submit the following documents to be considered:

1. Universal Application for Employment (UAE) (Form DS-174); and

2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

WHERE TO APPLY:

SUBMIT APPLICATION TO

Human Resources Office

American Consulate Shanghai, China

No.1469 Huai Hai Zhong Road, Shanghai 200031

Email: ShanghaiRecruitment@state.gov

(Please specify the position title in the subject line.)

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in China.

上班地址：上海市淮海中路1469号200031