At AstraZeneca, we are united by a common purpose – to push the boundaries of science to deliver medicines. This purpose underpins everything we do; our work helps to make hearts healthier, to help people breathe easier, and to help more people survive cancer. Every day, we make a difference by delivering potentially life-changing medicines to millions of people worldwide and by leading breakthrough science that promises to transform the treatment of disease.

Our purpose is bold and so is our approach. Becoming a more agile and innovative company means creating a vibrant, dynamic culture where we celebrate entrepreneurial thinking and act with a sense of urgency. We are courageous, taking risks and learning from both success and failure. We are curious, creative, and open to new ideas and ways of working. Above all, we are passionate about science and driven to always put patients first. Join us and be part of a great place to work; an environment that energizes and empowers each of us to contribute to achieving our goal to develop and deliver life-changing medicines.

Position Title: Administrative Assistant - Oncology

Position Type: Full-Time, Regular

Location: Mississauga, Head Office

Career Level: B

As a member of the Oncology team, the Administrative Assistant (AA) provides daily administrative support to the Oncology Director, in the implementation of their roles and responsibilities. Also acts as a backup for the Executive Assistant in Oncology, ensuring confidentiality is maintained at all times.

• Ensure Cost Center budget targets are achieved by accurately and efficiently processing cost centre expenses and creating purchase orders as required, includes generating monthly expense report for Director, as well as entering all budget revisions
• Support and manage applicable Operational budgets
• Explore and communicate reasons for variations in cost centre budgets to help find the most efficient phasing, and updates RBU (Rolling Business Update) and ABU (Annual Business Update) budgets as required
• Identify, develop, implement and support initiatives that streamline processes to improve efficiencies within the AA team
• Schedule and organize internal and external meetings in collaboration with managers and team members. Also responsible for the coordination and management of accommodation, travel, meals, and audiovisual requirements as needed
• Ensure compliance with AstraZeneca’s Code of Conduct and company policies and procedures relating to people, finance, technology, security and Safety, Health and Environment
• Process POs, invoices, honorarium, doctors expenses, sponsorships and Veeva requests
• Maintain and track applicable brand spends
• Process accruals at month end
• Generate financial reports for applicable brands and help with the submission of monthly variance report
• Liaise with suppliers as needed to clarify relevant details of estimates/invoices, accruals and billing status, and address their queries

Qualifications:

• Post-secondary education is required
• Proficient on the MS Office suite with advanced skills in MS Word, Excel, PowerPoint, and Outlook
• Excellent communication (verbal, written) skills are mandatory
• Ability to work in a team environment, supporting both head office and field based employees
• Self-motivated, demonstrates a “can do” approach, and able to prioritize to drive projects through to completion
• Superior organizational and time management skills with the ability to manage multiple priorities simultaneously and work independently
• People focused with ability to maintain high levels of confidentiality and discretion – demonstrates good judgment and professionalism
• Ability to challenge current processes to enable the department to gain on efficiencies
• Bilingual (English/French) would be an asset.

Great People want to Work with us! You can find out why:

• GTAA Top Employer Award for 5 years: https://content.eluta.ca/top-employer-astrazeneca-canada
• Best Workplace Culture Award at the 2018 Canadian HR Awards: https://www.linkedin.com/pulse/thriving-best-workplace-culture-gena-restivo/
• Learn more about our Global Careers: https://www.youtube.com/user/AstrazenecaCareers

Are you interested in working at AZ? Apply today!

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AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.