Type: 3 Month Contract

Location: Mississauga

About AstraZeneca

At AstraZeneca, we're dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An expansive culture that champions diversity and collaboration. Always committed to lifelong learning, growth and development.

AstraZeneca in Canada

Headquartered in Mississauga, Ontario, we’ve been recognized as one of Greater Toronto Area’s Top Employers for 7 straight years. Our collaborative work environment cultivates knowledge-sharing, decision-making, and entrepreneurial thinking. Our employees have the opportunity to work across teams, functions, and even the globe. With a dedication to sustainability, we’re working towards making an important impact where society needs it — health. We know the health of people, the planet and our business are interconnected, each impacting the others.

Our dynamic culture truly sets us apart. We support our people every day, focusing on three priorities: employee growth & development, health & wellbeing, and cultivating a vibrant, engaged and energized workplace. Through practical tools, resources, inspiring learning opportunities, and health and wellness support, we are helping our people thrive at work and beyond. We’re proud to say that our colleagues agree – 90% say AstraZeneca Canada is a ‘Great Place to Work’

Our Patient Safety Team

Be part of a global, winning team filled with the smartest minds. Our diversity is our strength, it reflects the variety of patients we serve. We strive to create a place where everyone is empowered to speak up and share ideas, and we welcome alternative perspectives to push our thinking further, together.

What you’ll do

• Provide administrative support to the day-to-day operations (e.g., Ml request fulfillment; dissemination of new product monographs to stakeholders; data entry; office supplies, mail, couriers management etc.) of the Patient Safety/Medical Information and Regulatory Affairs/Quality Assurance departments.
• Oversee interactions and account owner of external vendors (e.g., Iron Mountain, membership renewals, conference registrations; journals, reference books, and scientific articles for internal use and in response to external requests), as required.
• Assist in departmental event and meeting planning, including organizing logistics for off-site (e.g. Health Canada) meetings videoconferences and webcasts; travel and accommodation arrangements; creating/maintaining meeting itinerary; securing services and venues; collect and present venue pricing and other details to management; ensuring all timelines and landmarks are met to ensure a successful event/meeting.
• Main coordinator and "Super User" of selected databases and information sharing tools (SAP, iBuy etc.) as applicable.
• Support New Employee set-up including liaising with applicable departments for ensuring that computer systems, phones, cubicle assignments, access cards, company credit cards etc. are arranged, as applicable.
• Working closely with the Management team and finance, support accurate cost centre budget management, creation of Purchase Orders, Health Canada Invoice Processing, Accruals, RBU Budget and all applicable updates
• Support record archiving management, including recall and return of Iron Mountain boxes; paper records archival; Global Records Management (RMA), TRIMPort and local spreadsheet data entry and manage invoice payments related to archiving.
• Responsible for triaging "non-medical" requests received from external customers via the Ml mailbox to the appropriate department/individual.
• Complete hospital formulary binder updates, as needed.
• Conduct administrative activities related to safety event case handling follow-up, as needed, to support the Patient Safety team

Essential for the role

• Post-secondary education in administrative studies or an equivalent combination of education and experience.
• Proficient in the use of software programs as required (e.g. MS office, SAP, EZBuy).
• Strong written and verbal communication skills.
• Develop, champion and maintain positive relationships with stakeholders.
• Strong project and time management skills.
• Detail oriented.
• Ability to handle sensitive, proprietary information in a confidential manner.
• Customer-focused.
• Problem solving skills.

Why AstraZeneca?

Be appreciated for your contributions. Our culture of recognition and reward means each of us feels supported and empowered to step up and take responsibility

Great People want to Work with us! Find out why:

• GTAA Top Employer Award for 7 years:https://reviews.canadastop100.com/top-employer-astrazeneca-canada
• Best Workplace Culture Award at the 2018 Canadian HR Awards:https://www.linkedin.com/pulse/thriving-best-workplace-culture-gena-restivo/
• Browse AstraZeneca's YouTube channel to find out more about us:https://www.youtube.com/user/astrazeneca

Are you interested in working at AZ, apply today!

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.