Career Category

Job Description

Responsibilities

Serves as a primary contact for Medical department and coordinates ongoing processes for the team:

– Manages department operations: filing, databases (intern C3 database, end to end process, HCR reporting), tracks budget, ensures stationary orders, etc.

– Screens and acts on incoming phone calls and e-mails; provides service and handles complaints

– Maintains distribution and personnel lists

– Coordinates mailings and courier/deliveries

– Coordinates functional processes such as invoicing and payments or preparation

– Manages the administrative aspects of relationships with outside vendors

– Participates in department project teams

– May provide training, guidance and orientation to new team members

Ensures timely coordination of department members’ administrative needs:

– Manages calendars

– Coordinates local and international meetings (if applicable); arranges travel, meeting arrangements, visitor accommodations

– Organizes meeting rooms, including logistics, catering and equipment needs (if applicable)

– Prepares agendas, takes and completes meeting minutes; coordinates distribution and follows up on action items

– Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memorandums, reports and presentations

Outputs (what does this role need to deliver)

Competencies

Minimum Requirements

Preferred Requirements