Administrative Coordinator Executive & Admin
AmgenCzech republic - pragueUpdate time: June 2,2021
Job Description
Career Category
AdministrativeJob Description
Accountabilities to management and staff
Provides proactive and timely support for Country Director, Country Leadership Team, Value and Access Team and other departments through delivery of a variety of business services
Responsibilities
Support for Value and Access dpt:
•Processes purchase orders, invoices, conference/seminar registrations
•Contract management – contracts with health insurance companies, HCOs and patient origanizations, master service agreements, Fee for Services. Drafting, final revision, communication with the contracting subjects, publishing in contract register, administration of contracts in Amgen internal system.
•Travel arrangements and expense reimbursement of VAP Sr Mgr
Meeting Management:
•Coordinates internal local meetings (all staff meetings, cycle meetings, engagement meetings, etc.);
•Creates and coordinates program, catering, accommodation, arranges travel, organizes meeting rooms and equipment
Support to Country Dir & Country Leadership Team:
•General support to Country Director (travel arrangements, calendar, expense reimbursement)
•Schedules team meetings, may prepare agendas, meeting minutes; coordinates distribution and follows up on action items
•Leads/supports projects of CD and CLT
•Processes purchase orders, invoices, conference/seminar registrations, provides contract management
Administrative support in other departments:
•Creating vendor accounts for mkt/sales department
•Administers consents of HCP related to Disclosure Code
•Processes agenda of Educational Assistance of individual employees
Other:
•Coordinates preparation and distribution of internal promotional material
•Manages the administrative aspects of relationships with outside vendors in respective departments
•Processes Public Communication approvals, creates reqs for external webpage maintenance
•Arranges for translations of documents
Minimum Requirements
•High School Diploma
•Minimum 3 to 5 years related experience in administrative support role
•Experience using MS Office tools
•Fluency in local language and English
•
Preferred Requirements
•Experience in similar or related disciplinary and/or international environment
•Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
•Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.
Competencies
•Communicates details clearly and accurately; both orally and in writing
•Modifies communication style as appropriate for the audience; may regularly interact with clients and executives
•Identifies and balances multiple priorities and the needs of multiple teams
•Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately
•Demonstrates a service-oriented approach to all activities
•Demonstrates a willingness to learn new approaches and to adapt to change
•Leads by example in promoting teamwork
•Applies attention to detail
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