Career Category

Job Description

The US Repatha Brand team at Amgen is looking for a dynamic and highly organized administrative professional to join our Thousand Oaks, California location. The role of the Administrative Coordinator (AC) will be primarily responsible for supporting an Executive Director, multiple Directors and other staff in a variety of administrative support activities.

Key responsibilities:

• Manage Executive Director’s calendar
• Prepare and process expense reports
• Coordinate and make travel arrangements
• Plan and execute logistics for meetings of various sizes including scheduling, organizing meeting rooms, catering, receiving visitors, and A/V equipment needs
• Manage team budget, including monthly tracking and coordination of updates
• Assist directors with candidate scheduling as well as on/off boarding of staff
• Manage the administrative aspects of relationships with agencies and vendors
• Work with the Amgen compliance team to process sponsorships and memberships
• Manage registrations for conferences, congresses and events
• Assist with the preparation of presentations and meeting agendas
• Serve as back-up for other Administrative Coordinators in the team if they are unavailable
• Assist with special projects

Basic Qualifications:

Associates degree & 2 years of Administrative experience

OR

High school diploma/GED & 4 years of Administrative experience

Preferred Qualifications:

• Bachelor’s degree
• 5+ years of experience in an administrative support role supporting large teams at different levels
• Experience and proficiency with current Amgen technologies and platforms
• Excellent written, verbal, and presentation skills
• Strong working knowledge and experience in Microsoft Office: Outlook, Word, PowerPoint and Excel
• Exceptional at managing complex calendars
• Experience with large and small event planning and coordination
• Strong working knowledge and experience in arranging multi-destination travel (domestic and international)
• Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
• Ability to work in a fast-paced, deadline-driven environment
• Discretion in dealing with proprietary information
• Ability to prioritize projects of greater urgency and importance
• Outstanding communication skills, both oral and written
• Excellent organizational and time-management skills
• Strong attention to detail and ability to follow-up with directors as needed to complete assignments in a timely manner
• Helpful, can-do attitude with a solution-oriented approach
• Excellent time management skills
• Skilled at remaining calm under pressure