Career Category

Job Description

HOW MIGHT YOU DEFY IMAGINATION?

You’ve earned your degree. How will you use that achievement to reach your goals? Do more with the knowledge you’ve worked hard to acquire and the passion you already have. At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Become the professional you are meant to be in this meaningful role.

Administrative Coordinator

Live

What you will do

Let’s do this. The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Field Sales Executive Directors, Directors and other staff.

• Leading complex calendars and scheduling meetings in Outlook, including across multiple time zones
• Making complex, domestic (primarily) and international travel arrangements, including ground transportation logistics
• Preparing and submitting expense reports to meet the necessary deadlines
• Preparing and delivering sales presentations to meet the necessary deadlines
• Improving efficiencies by sharing and duplicating operational standard methodologies across all Executive Directors and Directors
• Assisting with preparation of presentations and meeting / conference call agendas
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and taking action items as required
• Coordinating local meetings: arrange travel, meeting arrangements, visitor accommodations including visitor badges as needed
• Timely registration for conferences, congresses, seminars, and internal meetings/workshops
• Arranging ancillary meetings during major conferences
• Maintaining distribution, contact and personnel lists
• Be part of an Administrative Pool to ensure team members are supported.
• Coordinating functional processes such as invoicing and purchase orders
• Participating in department project teams
• Assisting with special projects as requested by the Leadership Team and others within the group
• Ordering office supplies as requested
• Coordinating mailings and courier/deliveries
• Providing backup support to additional department ACs
• Performing other administrative duties as assigned

Win

What we expect of you

We are all different, yet we all make unique contributions to serving patients. The professional we seek is deep in subject matter expertise and driven to stay current in this area while having the following qualifications:

Basic Qualifications

Associate’s degree and 2 years of Administrative experience

Or

2 years in a technical school setting with hands-on experience

Or

High school diploma / GED and 4 years of administrative experience

Preferred Qualifications

• Effective, can-do attitude with a solution-oriented approach
• Polite and personable “Great Teammate”
• Experienced and proficient with all current Amgen technologies and platforms (including but not limited to Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur)
• Amgen or Pharmaceutical/Biotechnology experience and demonstrated ability in an administrative support role supporting large teams at different levels
• Excellent organizational skills and ability to handle multiple calendars including coordination across multiple time zones
• Outstanding written, verbal and presentation skills in communicating key business and critical information
• Ability to collaborate closely with cross-functional team members and effectively communicate with internal and external business partners
• Strategic problem solver who likes to “think ahead” and anticipate solutions to logistical issues
• Ability to work in a fast paced, deadline driven environment
• Discretion in dealing with propriety information
• Excellent travel and meeting planning skills
• Ability to prioritize projects of greater vitality and importance under pressure
• Experience working in biopharma industry

Some of the vast rewards of working here

Thrive

As we work to develop treatments that look after others, we also work to care for our teammates’ professional and personal growth and well-being.

• Full support and career-development resources to expand your skills, enhance your expertise, and improve your potential along your career journey
• A diverse and broad community of belonging, where teammates are empowered to bring ideas to the table and act
• Generous Total Rewards Plan—comprising health, finance and wealth, work/life balance, and career benefits—with compensation and benefits rated above 4 stars (out of 5) on Glassdoor

Apply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.

How has Amgen incorporated diversity, inclusion and belonging into the culture of the company?

When it comes to diversity, inclusion and belonging, I think there's no better time to be at Amgen than now. The implementation of You Belong Journey, the acknowledgement and celebration of cultural events such as Black History Month. Havin' a D, I, and B department that is distinct from HR. These are a few examples that indicate that our leadership team and Amgen are committed to creating an environment where everyone can feel comfortable being themselves, celebrating their identities and enjoying' what makes them unique. I'm a firm believer that people with different perspectives can make better decisions together. Amgen's actions, energy and responses give me hope that this company is passionate about building' a truly inclusive environment.